The posting
We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world’s investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed.
Position Overview
This role is an Events & Event Operations Vice President that will be a senior lead handling planning, production, and execution of the firm's global internal and external events. This role includes event planning and some event program management. The Vice President oversees conferences, meetings, client experiences, cultural programs, employee engagement initiatives, and other strategic events, working closely with Marketing, Communications, Business Development, Legal, IT, Finance, HR and senior stakeholders.
Event Responsibilities
- Lead the event planning, production, and execution of firmwide events globally, including in-person, hybrid, and virtual programs ranging from 60 to 1,000+ attendees.
- Oversee a team that implements annual conferences, destination meetings, product launches, seminars, client and investor events, advisory boards, social events, onsite programs, wellness initiatives, and team-building activities.
- Manage event-related communications, logistics, registration, speaker coordination, attendee experience, travel coordination, and executive/VIP support.
- Partner with Marketing, Communications, Business Development, Legal, IT, HR and other internal teams to ensure events are aligned with business objectives, brand standards, compliance requirements, and stakeholder expectations.
- Develop and manage event budgets, track expenses, and provide periodic updates to leadership on budget status and event progress.
- Support event-related marketing and communications initiatives, including webinars, video or production shoots, agendas, speaker management, registration reporting, gifting, post-event communications, and website or digital content needs.
- Conduct post-event evaluations, gather feedback, evaluate performance, and recommend improvements for future events.
- Help develop and manage culture and community programs.
Event Operations, Vendor Management & Process Improvement
- Manage vendor relationships, including sourcing, negotiations, contracting, contract review, execution, onsite support, and post-event closeout.
- Centralize and strengthen hotel, venue, vendor, and event contract management in partnership with Legal, Business Development, and relevant internal stakeholders.
- Evaluate and implement event outsourcing partners, swag management vendors, offshore support models, and other operational capabilities to increase efficiency and scalability.
- Build and maintain event planning processes, templates, timelines, documentation, and best practices to support consistent execution across the firm.
- Manage firmwide event calendars, ensuring planning milestones, communications, deadlines, pre-event activities, and post-event follow-ups are clearly documented and coordinated.
- Conduct research, site visits, and vendor evaluations to identify new venues, capabilities, tools, and approaches that enhance the quality and impact of firm events.
- Manage strategy and inventory for our branded materials used for events, client gifting and other internal incentive programs. Manage ongoing development of global swag store for branded merchandise and manage the systems, budgets, and implementation of logics.
- Stay current on event industry standards, technology, trends, and best practices; recommend improvements that elevate event execution and attendee experience.
- Oversee risk, compliance, safety, accessibility, and regulatory considerations to ensure events are executed professionally and responsibly.
- Manage event technology platforms and related tools, partnering with IT and Marketing Operations to ensure the appropriate use of platforms such as Microsoft Teams, Zoom, Swoogo, Concise, Marketo, Seismic, and other systems as needed.
- Ensure pre-event, onsite, and post-event activities are clearly documented to support effective internal and external communications.
Qualifications
- Bachelor’s degree required.
- 10+ years in corporate event planning experience in related industry.
- Demonstrated experience leading complex high profile events, managing vendors, overseeing budgets, and coordinating cross-functional stakeholders.
- Prior experience managing, developing, and motivating a team.
- Strong proficiency with Microsoft Office and comfort learning and managing event, webinar, registration, marketing, and collaboration platforms.
- Excellent written and verbal communication skills, with the ability to work effectively with senior executives, internal teams, clients, investors, vendors, and external partners.
- Marketing-oriented mindset with the ability to build relationships, strengthen attendee experience, and support the firm’s brand and business objectives.
Required Knowledge, Skills & Abilities
- Highly organized, detail-oriented, and able to manage multiple priorities, deadlines, stakeholders, and events simultaneously.
- Strong project management, problem-solving, and decision-making skills, including the ability to anticipate needs and resolve issues quickly.
- Excellent interpersonal skills and the ability to collaborate effectively with diverse personalities, functions, and seniority levels.
- Client-service mindset with a strong commitment to quality, professionalism, responsiveness, and continuous improvement.
- Self-starter who operates with sound judgment, accountability, and limited supervision in a fast-paced and changing environment.
- Adaptable and flexible, with the ability to respond to shifting priorities and business needs.
- Strong attention to detail in planning, communications, materials, logistics, budgets, and follow-through.
- Ability to travel as needed.
Salary Range: $155,000 - $175,000
The salary range is an estimate of pay for this position. Actual pay may vary depending on job-related factors that can include location, education, skill, and experience. The salary range does not include any benefits or other forms of possible compensation that may be available to employees.
At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all.
As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law.
Candidates must be at least 18 years old to apply.
Developing People at StepStone
