Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 16 days ago

Office Manager

Swarmer14 open roles

Where
Lviv
Work mode
Hybrid
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowOffice ManagerSwarmer · Lviv

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Swarmer's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

12.4% of postings close within 7 days. Measured by our own scanner across the market. Swarmer postings stay open a median of 5 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.4%7 days
  4. 20.0%14 days
  5. 35.5%30 days
  6. 58.6%60 days
This job: posted 16 days ago

Swarmer median: 5 days open

The posting

WHY WE EXIST:

Swarmer develops software that makes drones autonomous and allows them to operate together, in large, coordinated teams—no pilots needed. Our technology has been battle-tested in Ukraine—the world’s most intense proving ground for drone warfare.

In March 2026, we became the first Ukrainian defense startup to go public on NASDAQ, following a $15M Series A—the largest investment in a Ukrainian defense tech company since the start of the war.

Working at Swarmer means operating at the intersection of engineering rigor and frontline reality. The problems and environments are complex, and the stakes are very real. We built this software to enable democratic nations to defend themselves.

If you are motivated by building resilient systems that matter and by seeing the direct impact of your work, you’ll find purpose here.

WHO WE'RE LOOKING FOR:

We're looking for a proactive, people-focused Office Manager to run our growing Lviv office. You'll keep the office running smoothly every day and make it a place people enjoy coming to: well organised, well stocked, safe and secure, and full of community. You'll work closely with HR, Finance, Operations, and our Security teams as well as site and leadership. You are someone who anticipates problems before they happen and takes initiative without waiting to be asked.

WHAT YOU'LL DO:

- Keep the office stocked, clean, and ready: supplies, meeting rooms, desk allocation, seating plans, and office moves as the team grows, fixing issues before they affect the team.

- Own the daily lunch programme for the whole office, from menu planning, headcount and dietary requirements to vendor selection, quality control and staying within budget.

- Manage office access, keys, badges, visitors and deliveries together with Security, following Swarmer's security and visitor procedures.

- Manage relationships with cleaners, maintenance contractors, caterers and other suppliers: set service expectations, source and compare quotes, and work with Finance on contracts and payments.

- Assist the supply chain team in managing the hardware storage

- Handle petty cash, utilities and office bills accurately and on time, with monthly reconciliation, correct coding and early flagging of budget variances.

- Assist the HR team with administrative duties and other support activities on an as-needed basis.

- Build a connected office culture through team lunches, celebrations, and social initiatives, and help leadership run all-hands meetings, offsites, and gatherings, including welcoming colleagues visiting from other Swarmer locations.

- Define and implement community-building initiatives together with HR operations.

WHAT WE NEED:

- 5+ years of experience managing a large office (50+ people) in office management, workplace operations, or facilities.

- Experience in working with international teams from different cultures.

- Hands-on experience managing vendors, budgets, and petty cash.

- Strong organisation and attention to detail, with the ability to juggle many tasks at once.

- Excellent communication skills and confidence working with everyone from new joiners to leadership.

- Discretion in handling confidential information.

- Excellent proficiency in Ukrainian and B2 or higher proficiency in English.

- A positive, can-do attitude, genuine interest in people and community, and openness to learning new skills.

WOULD BE AN ADVANTAGE:

- Experience managing an office for a fast-growing tech or defense company.

- Event planning experience.

- Working knowledge of HR administration.

WHAT YOU'LL GET:

- A dynamic environment with a unique opportunity to directly influence and see the impact of your work.

- A close-knit team with short feedback loops, where your initiative is noticed and acted on.

- A mission-driven role in a company building technology that directly supports Ukrainian and global defense capabilities.

- The opportunity to work on one of the most advanced and practically tested autonomy products in the defense-tech market.

- Exposure to multiple domains: hardware, autonomy, operations.

- Competitive salary and a comprehensive benefits package, including medical insurance, paid sick leave, and 20 paid days off per year.

- Benefits of the defense sector (military reservation, etc.).

HOW'S THE HIRING PROCESS GOING:

✔️ Recruiter Screen → ✔️ Team Interview → ✔️ Interview with the Hiring Manager → ✔️ Security Check → ✔️ Offer

Ready to Apply?

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Swarmer's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Swarmer's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Swarmer's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.