Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 14 days ago

Business & Office Specialist

swisslife123 open roles

Where
Lisbon
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowBusiness & Office Specialistswisslife · Lisbon

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on swisslife's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

13.3% of postings close within 7 days. Measured by our own scanner across the market. swisslife postings stay open a median of 18 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.6%3 days
  3. 13.3%7 days
  4. 21.3%14 days
  5. 35.7%30 days
  6. 59.1%60 days
This job: posted 14 days ago

swisslife median: 18 days open

The posting

Recognising tomorrow's opportunities today. Yours and ours.

At Swiss Life Asset Managers you will contribute your own talent and expertise in a motivated and flexible working environment. You will take on a high degree of responsibility and master demanding challenges independently, with the scope to express yourself and in cooperation with professional teams.

Working at Swiss Life Asset Managers is a dynamic experience in a stable environment. Our employees make the difference. People count. Flexible working models will enable you to reconcile your professional and personal ambitions.

As we continue to expand our pan‑European platform operations, we are strengthening our presence in Portugal.

We are looking for Business & Office Specialist to join our growing team and contribute to the business and office daily operations.

We offer an international, collaborative environment built on trust, ownership, and long‑term development.

Join a leading asset manager and be part of a team where your contribution truly matters and where you can continue to grow professionally.

Responsibilities:

Office & Workplace Support​

  • Coordinate office services, facilities and workplace requirements​
  • Support projects in relation with the office fit-out and expansion​
  • Liaise with suppliers, building management and service providers​
  • Manage access, equipment, supplies and office-capacity information​
  • Maintain a professional and welcoming workplace​
  • Engage with Safety & Occupational Health service provider, ensuring the implementation ofprevention plans and corrective measures. ​
  • Ensure physical onboarding, workplace support and first-level administrative assistance fornew employees​

Administrative & Meeting Support​

  • Coordinate leadership meetings including agendas, minutes and action tracking​
  • Assist with local and cross-functional initiatives, tracking actions, deadlines and issues​

Coordination, Knowledge & Project Support​

  • Support CEO initiated or overseen activities, meetings and communication across teams andstakeholders, and maintain local documentation and knowledge repositories.​
  • Support project management, local initiatives and operational improvement activities.​

Deputisation​

  • Deputise for the Lead during absences, maintaining continuity and representation​
  • Escalate decisions beyond delegated authority to the CEO or relevant functional leader

Experience:

  • ​At least 2–3 years’ experience in office coordination or acomparable role​
  • Strong organisational skills​
  • Proactive, service-oriented and comfortable managing multiple priorities​
  • Clear communication and strong attention to detail​
  • Experience in a growing or international organisation, including coordination of suppliers, meetings or employee activities, is a plus.
  • Knowledge of Portuguese workplace and administrative requirements​
  • Fluency in Portuguese and English​
  • Proficiency in Microsoft 365​​

Your benefits We help our employees shape their professional development and their private life to their best advantage, throughout all phases of their life. Our attractive benefits play a part in this effort.

Your contact

Mariana Gomes Mendes

Tel:

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against swisslife's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on swisslife's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    swisslife's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.