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Open nowPosted 4 days ago

Executive Administrative Assistant

telefilmcanada3 open roles

Where
Montreal, QC, Canada
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Your applicationOpen nowExecutive Administrative Assistanttelefilmcanada · Montreal, QC, Canada

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  4. CV RocketApplied on telefilmcanada's own form.

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The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.4%3 days
  3. 7.8%7 days
  4. 14.3%14 days
  5. 33.7%30 days
This job: posted 4 days ago

The posting

YOUR ROLE   Reporting to the Chief Program Officer, the incumbent plays a central role in coordinating the department’s activities. As a proactive partner and primary point of contact, she works closely with senior leaders, vice presidents, team members, and internal and external stakeholders. This person ensures the smooth flow of information and facilitates the coordination of needs, procedures, initiatives, changes, emergencies, and priorities across the organization. The main responsibilities are as follows:  

Organize the Chief Program Officer’ business travel efficiently and safely, in accordance with the organization’s policies. Respond to and assist with prioritization, coordination, and delegation of tasks related to virtual meetings, phone calls, and email management, including the archiving of information; Manage the Chief Program Officer’ daily schedule confidentially to ensure effective time management and prioritization so that commitments are met; Coordinate the preparation and timely submission of various documents, including reports of all kinds-such as financial reports, presentations, agendas, minutes, and meeting notes; draft these documents or assist in their drafting, update them as needed, format them, and follow up on any required; Ensure the linguistic quality, grammatical accuracy, and correct spelling of documents to be submitted and make corrections as needed in both official languages.

    SKILLS AND REQUIREMENTS  

College diploma in a related field or any other related discipline or combination of equivalent and relevant experience. Minimum of ten (10) years of experience in a similar role. Bilingual, excellent written and oral communication required, at CBC level.

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