The posting
The Bright Collective is a versatile creative and production organization specializing in media, event planning, video production, creative communication, and experience marketing. Operating under brands such as Luben, Abaluben, Nerdcult, Burger Fest, Chocolate Fest, and Luben Parties, we craft unique and engaging experiences.
Our operations are based at Bright.Space, a hybrid open-space where creativity and collaboration thrive. Behind every successful project is a well-organized operation, ensuring that all equipment, materials, and production resources are properly managed and ready when needed.
Role Description
We are looking for a reliable, organized, and hands-on Warehouse & Logistics Coordinator to join our team as a permanent, full-time member.
In this role, you will be responsible for the day-to-day organization and management of our 800 sqm warehouse, ensuring that all equipment, materials, and production assets are properly stored, tracked, maintained, and available for our projects.
You will coordinate the preparation, dispatch, transportation, and return of equipment and materials for our events, productions, and brand activations.
From keeping accurate inventory records and monitoring stock levels to planning deliveries and collections, you will play a key role in ensuring that our production teams have everything they need, exactly when and where they need it.
You will work closely with our project management, production, and technical teams, maintaining clear communication and providing regular updates on equipment availability, location, condition, and transportation status.
Requirements
Key Responsibilities
Warehouse Organization: Maintain and oversee the organization of our 800 sqm warehouse, ensuring efficient use of storage space, clearly designated storage areas, proper labeling, and easy identification and access to all equipment, materials, tools, and supplies.
Inventory Management: Maintain an up-to-date inventory of all company assets, equipment, and consumables, monitoring quantities, availability, and stock levels.
Equipment Tracking: Keep track of where equipment and materials are at any given time, whether in storage, in transit, at an event venue, or with an external partner.
Project Preparation: Prepare, collect, organize, and pack all necessary equipment and materials based on project requirements, ensuring everything is ready before each production or event.
Logistics Coordination: Plan and coordinate the transportation, dispatch, delivery, and collection of equipment and materials, ensuring timely transfers between the warehouse, venues, suppliers, and production sites.
Returns & Quality Control: Check all incoming equipment and materials after each project, verify quantities and condition, identify missing or damaged items, and ensure everything is properly returned to storage.
Stock Monitoring: Monitor stock levels of consumables and frequently used materials, identify shortages, and inform the relevant teams when replenishment or new purchases are required.
Status Reporting: Provide clear and timely updates to project managers and production teams regarding equipment availability, preparation progress, dispatch schedules, returns, and any outstanding issues.
Warehouse Systems: Maintain and improve inventory records, labeling systems, storage procedures, and tracking tools to ensure accurate and efficient warehouse operations.
Internal Coordination: Collaborate with project managers, production teams, technicians, and external suppliers to anticipate operational needs and avoid last-minute shortages or logistical issues.
Continuous Improvement: Identify opportunities to improve warehouse organization, storage capacity, equipment handling, and logistics workflows.
What we are looking for
Education: High school diploma or vocational training. Additional education in logistics, supply chain management, or warehouse operations will be considered an advantage.
Experience: At least 2 years of professional experience in warehouse management, logistics, inventory control, or a similar operational role.
Industry Background: Previous experience in event production, technical equipment management, audiovisual production, construction, or event logistics will be considered a strong advantage.
Organizational Skills: Excellent organizational skills, with the ability to manage multiple items, materials, and simultaneous project requirements.
Inventory Management: Understanding of stock control, inventory tracking, storage systems, and asset management procedures.
Technical Understanding: Ability to identify, handle, organize, and manage different types of equipment, tools, production materials, and event supplies.
Digital Skills: Good knowledge of Microsoft Excel or Google Sheets. Familiarity with inventory management software, ERP systems, or project management tools will be considered an advantage.
Logistics & Planning: Ability to plan transportation schedules, coordinate deliveries and collections, and manage multiple deadlines effectively.
Communication: Strong communication skills and the ability to provide accurate information and updates to different teams.
Mindset: Proactive, responsible, detail-oriented, practical, and hands-on. Someone who takes ownership of their responsibilities and makes sure things get done.
Physical Requirements: Comfortable with hands-on warehouse work, including lifting, moving, loading, and unloading equipment and materials when required.
Mobility: Availability to occasionally support equipment transportation, deliveries, collections, and onsite logistics during events and productions.
Benefits
What we offer
- Full-time, permanent contract
- Primarily warehouse-based work in Koropi, Athens
- Flexible working hours, depending on production and project requirements
- Involvement in diverse projects across media, events, and branded experiences
- Opportunity to become a key part of the operational backbone of a growing creative production organization
