The posting
Essential Job Functions Position: Set Up Supervisor Department: Facility Set-Up Date: 05/13/22 Primary Responsibilities: (guest interaction, ordering responsibilities, clean up duties, clerical responsibilities, etc.) Are to assist the Set-Up Manager with the items listed below. Coordinating and communicating all of the information from the BEO’S to Banquet Set-Up and Facility Set-Up and insure the set ups are set correctly throughout the property. Managing and scheduling duties for approximately 10 to 35 employees both daily and weekly Completing both payroll and low earning duties Attending pre-conference meetings and weekly BEO meetings Ordering table linens and supplies for meeting and banquet set ups Working in a safe manner and providing ppe Working closely with Event Services, Food and Beverage and all other departments Administering and recording disciplinary actions (coaching,absenteeism and etc) Meeting with group contacts Responsible for the care and handling, and storage of all equipment and linens Interact with internal and external guests effectively Secondary Responsibilities: Communicating through a two way radio, e-mail and cell phone Communicating with other vendors i.e. Gillespie’s Flowers regarding décor and materials being rented or used for different functions Inventory of all equipment and the ordering of all new equipment Ensuring that the staff is informed of all changes and additions to set ups and that these changes and additions are completed Normal Working Hours: (Shift, days) Day shift-shift times varies depending on the business Past Work Experience Requirements: (Type of work, number of years required, equivalent experience, etc.) Previous set-up experience perferred Hospitality experience perferred Knowledge of Hotel operations Ability to work independently Public contact Educational Requirements: (Degree/Certification, highest required/preferred, field of study) High School Diploma or G.E.D. preferred Valid drivers license Communication Skills Requirements: (Verbal: phone, in-person, group; Written: memos, documents) Ability to listen, comprehend, and speak well Ability to give and receive accurate information from guest, managers, group contacts, service and kitchen staff in a timely manner Excellent telephone skills Must be able to handle demanding situations in a professional manner Communicate in a positive and confident manner Must possess basic math skills Technical Requirements: Excellent organizational skills Knowledge of measurements Knowledge of computers Excellent ability to listen and retain information Hourly DOE Computer Experience Software Level (Beginner, Intermediate, Advanced) Word Processing Beginner Spreadsheet Beginner Database Beginner Programming Beginner Calendars Beginner Internet Beginner Hardware Installation Beginner Technical Skills Skill Level (Beginner, Intermediate, Advanced) Typing (WPM) Beginner Data Entry Beginner Other Location of Work YES NO Indoors X Heated X Temp. Fluctuations X Outdoors X Below Ground X Elevated Areas X Personal Protective Equipment Required X Work Postures Continuous (up to 8 hrs. in an 8 hr. shift), Frequent (up to 5.5 hrs. in 8 hr. shift), Infrequent (up to 3 hrs. in an 8 hr. shift), Rarely (up to .5 hr in 8 hr. shift) Standing Frequent (up to 5.5 hrs. in 8 hr. shift) Sitting Infrequent (up to 3 hrs. in an 8 hr. shift), Walking Frequent (up to 5.5 hrs. in 8 hr. shift), Climbing Infrequent (up to 3 hrs. in an 8 hr. shift), Bending/ Stooping Frequent (up to 5.5 hrs. in 8 hr. shift), Overhead Reaching Frequent (up to 5.5 hrs. in 8 hr. shift), Arm/Hand Movement Continuous (up to 8 hrs. in an 8 hr. shift), Hand/Eye Coordination Continuous (up to 8 hrs. in an 8 hr. shift), Other (Define) Lifting Requirements Frequency (choose 1 per movement) Continuous (up to 8 hrs. in an 8 hr. shift), Frequent (up to 5.5 hrs. in 8 hr. shift), Infrequent (up to 3 hrs. in an 8 hr. shift), Rarely (up to .5 hr in 8 hr. shift) Amount . Over 20 lbs. Horizontal Lift Frequent (up to 5.5 hrs. in 8 hr. shift), Overhead Lift Frequent (up to 5.5 hrs. in 8 hr. shift), Floor to Waist Lift Frequent (up to 5.5 hrs. in 8 hr. shift), Grasping Frequent (up to 5.5 hrs. in 8 hr. shift), Push/Pull Frequent (up to 5.5 hrs. in 8 hr. shift), Carrying Frequent (up to 5.5 hrs. in 8 hr. shift), Other (Define) Required Supervision: (Reports to, Supervision provided, number of people to supervise) Reports directly to the Set-Up Manager Assists in managing both meeting room and banquet facilities set-up crews Must be comfortable with working independently Must be self motivated Other Requirements: Consistent demonstration of the Ten Essential Attributes Requires above average concentration and multi-tasking skills Must be able to adapt easily to change Guest service oriented Problem solving skills Must be extremely detailed oriented Must be reliable and consistent in quality of work Even tempered Clean and professional appearance Must be twenty one years of age or older Must have a valid drivers license Approachable *Requirements are subject to change
