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Open nowPosted 13 days ago

Office Assistant

Timberlab28 open roles

Where
Portland OR (Timberlab)
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Your applicationOpen nowOffice AssistantTimberlab · Portland OR (Timberlab)

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Timberlab's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

8.5% of postings close within 7 days. Measured by our own scanner across the market. Timberlab postings stay open a median of 29 days.

Share of postings closed within
  1. 1.8%1 day
  2. 4.0%3 days
  3. 8.5%7 days
  4. 15.4%14 days
  5. 34.1%30 days
This job: posted 13 days ago

Timberlab median: 29 days open

The posting

Job Description Summary:

Provide office administrative support to project management team or department (may be one or more people).

Job Description:

POSITION RESPONSIBILITIES AND DUTIES

  • Ability to perform all essential duties of Junior Administrative Assistant
  • Answer phones - screen/handle routine items and direct calls as appropriate
  • Greet clients, visitors, and vendors in a professional manner, direct to appropriate person
  • Process incoming and outgoing mail including UPS, courier service and Federal Express; sort, prioritize, and distribute, handle items not requiring supervisor’s attention
  • Manage shipping and receiving for the office, create labels, purchase stamps, occasionally make trips to the post office for certified mail
  • Maintain office phone list and email group distribution list
  • Manage and provide support with office vendor management to include janitorial services, security system, coffee services, processing invoices and submission of building maintenance requests
  • Assist with travel arrangements, planning itineraries and scheduling meetings
  • Assist with new hire onboarding and scheduling assistance as required, order required equipment, parking passes, fuel cards and prepare new hire boxes.
  • Assist with setting up new vendors in cost management system and processing credit applications
  • Assist with general administration management of office/facilities, including assistance with office moves, water plants, clearing, order catering and setting up of office workstations for new hires.
  • Maintain inventory of office and breakroom supplies while keeping monthly budget in mind
  • Maintain conference room and office room appearance
  • Event management support for Regional Event Coordinator and other office events as assigned
  • Occasional travel between offices may be required
  • Order and distribute plans
  • Complete other responsibilities as assigned

MINIMUM SKILLS AND REQUIREMENTS

  • Ability to keyboard 45 wpm accurately
  • Working knowledge of general office procedures and office machines
  • Proficient in English verbal communication skills, including professional telephone manner
  • Excellent organizational skills, ability to prioritize, and comfortable working independently
  • Valid drivers license

Pay depending on level of experience $19-24

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  1. A CV for this posting

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  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Timberlab's form

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    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Timberlab's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

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  6. The interview in your calendar

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    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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Why it works

3×

more interviews than doing it yourself with ChatGPT.

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  • Who got the interview, and who heard nothing

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The numbers game

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