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Open nowPosted 5 hours ago

Executive Assistant and Operations Lead

tungsten.dev3 open roles

Where
San Francisco Bay Area
Work mode
On site
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Your applicationOpen nowExecutive Assistant and Operations Leadtungsten.dev · San Francisco Bay Area

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on tungsten.dev's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market. tungsten.dev postings stay open a median of 1 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.7%14 days
  5. 35.6%30 days
  6. 58.0%60 days
This job: posted 5 hours ago

tungsten.dev median: 1 days open

The posting

As our Executive Assistant & Operations Lead, you’ll work directly with the founders to keep their time focused, our hiring moving, and the company running smoothly.

You’ll manage calendars and follow-ups, coordinate interviews, help find candidates, run office operations, and take ownership of projects that need someone to move them forward. This is a hands-on role for someone who notices what needs doing, exercises good judgment, and follows through without repeated reminders.

What you’ll do

Support the founders. Manage calendars, triage incoming requests, coordinate travel, prepare meeting materials, and handle expenses. Understand priorities and protect time for the work that matters. Keep commitments moving. Track action items, deadlines, and follow-ups across founders, teammates, and external partners. Resolve routine issues independently and flag decisions that need attention. Own hiring coordination. Keep job postings and candidate records current in Gem, schedule interviews, coordinate candidate visits, collect feedback, and keep candidates informed. Help us recruit. Research and source candidates, run targeted outreach, coordinate with recruiting agencies, and conduct initial conversations where appropriate. Run the office. Manage vendors, supplies, equipment, visitor logistics, and day-to-day office needs. Organize team events and offsites. Make joining the team easy. Coordinate onboarding paperwork, equipment, accounts, and first-week logistics with the relevant teammates and providers. Improve how we operate. Build simple processes for recurring work and take on research, vendor comparisons, and other operational projects with the founders.

What we’re looking for

Experience in executive support, recruiting coordination, office management, or startup operations, including direct work with founders or senior leaders. Strong organization and attention to detail across competing priorities. Clear written communication and confidence working with candidates, customers, investors, and vendors. Good judgment about what to handle independently, what to escalate, and what can wait. Discretion with confidential candidate, employee, and company information. Comfort learning new tools and using AI to make routine work more efficient. Willingness to move between scheduling, recruiting, office logistics, and projects as priorities change. Experience sourcing candidates or supporting technical hiring is a plus.

Why join

Work directly with experienced founders with AWS, FAIR, and Hugging Face backgrounds. Own the processes that help a growing AI company hire and operate effectively. Build broad experience across recruiting, company operations, and executive support. Competitive compensation and equity.

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  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on tungsten.dev's form

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    An application in CV Rocket: every answer filled in on the employer's form.

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    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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