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Open nowPosted 72 days ago

Project Coordinator

UNBOXROBOTICS LABS PRIVATE LIMITED20 open roles

Where
Pune
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Your applicationOpen nowProject CoordinatorUNBOXROBOTICS LABS PRIVATE LIMITED · Pune

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The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market. UNBOXROBOTICS LABS PRIVATE LIMITED postings stay open a median of 2 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: posted 72 days ago

UNBOXROBOTICS LABS PRIVATE LIMITED median: 2 days open

The posting

ABOUT THE ROLE

The Project Coordinator is a critical execution engine within the PMO, responsible for translating strategic project plans into daily operational reality. With 1–3 years of project experience and a mandatory engineering foundation, this role sits at the crossroads of technical delivery, stakeholder management, and process governance.

You will work alongside Project Managers and cross-functional engineering teams to drive on-time, on-budget delivery of complex projects, while building the expertise to grow into a fully-fledged Project Manager.

This role is designed for professionals who are detail-oriented yet commercially aware, technically fluent yet people-centric, and process-driven yet creative in problem-solving.

KEY RESPONSIBILITIES

1. Project Planning & Schedule Management

  • Develop, maintain, and control detailed project schedules using MS Project, Primavera P6, or Smartsheet, covering scope, WBS, milestones, and critical path.
  • Support the creation and maintenance of Project Charters, Scope Statements, and Project Management Plans in alignment with PMI/PMBOK standards.
  • Monitor schedule performance indicators (SPI, CPI) and proactively flag deviations; recommend corrective actions to the Project Manager.
  • Manage project baseline changes through formal change control processes, assessing the scope, cost, and schedule impact of change requests.

2. Engineering & Technical Coordination

  • Serve as the liaison between engineering disciplines (mechanical, electrical, civil, or relevant domain) and the Project Manager, translating technical progress into project-level reporting.
  • Track technical deliverables, design approvals, and engineering milestones against the project plan; escalate risks proactively.
  • Coordinate reviews of technical documents, drawings, specifications, and inspection reports with internal and external stakeholders.
  • Support constructability reviews, technical risk assessments, and engineering change management processes.

3. Risk, Issue & Quality Management

  • Own and maintain the RAID Log (Risks, Assumptions, Issues, Dependencies), facilitating regular reviews and driving resolution ownership.
  • Conduct structured risk identification workshops; support quantitative and qualitative risk analysis using probability-impact matrices.
  • Monitor quality control checkpoints and ensure deliverables meet contractual, regulatory, and client specifications.
  • Prepare non-conformance reports (NCRs) and track corrective and preventive action (CAPA) closure.

4. Stakeholder Communication & Reporting

  • Prepare and distribute stakeholder-ready project status reports, dashboards, and executive summaries on weekly and monthly cadences.
  • Facilitate project meetings, workshops, and technical reviews, including agendas, minutes, action tracking, and follow-ups.
  • Build and maintain strong working relationships with internal teams, vendors, contractors, and clients, including international accounts where applicable.
  • Translate complex technical and project information into clear, concise communication tailored to executive, technical, and client audiences.

5. Cost, Procurement & Contract Coordination

  • Support project cost tracking and budget variance analysis; maintain up-to-date cost reports and earned value data.
  • Coordinate with procurement and supply chain teams on vendor or subcontractor onboarding, PO issuance, and delivery tracking.
  • Assist in contract administration, including monitoring deliverable obligations, tracking milestones tied to payments, and flagging contractual risks.
  • Maintain procurement trackers and support invoice verification and approval workflows.

6. Agile, Hybrid & Continuous Improvement

  • Actively participate in Agile ceremonies where applicable, including sprint planning, stand-ups, retrospectives, and backlog grooming.
  • Contribute to process improvement initiatives by identifying inefficiencies, mapping current-state workflows, and proposing optimized future-state solutions.
  • Support lessons-learned sessions and ensure outputs are captured and incorporated into the PMO knowledge base.
  • Champion digital adoption of PM tools, automation, and AI-assisted workflows to improve team productivity.

REQUIREMENTS

Mandatory: Education

  • Bachelor’s or Master’s degree in Engineering. Relevant disciplines include Mechanical, Electronics, Electrical, Mechatronics, or related fields.

Mandatory: Relevant Industry Knowledge

  • 1–3 years of hands-on experience in a project environment within a relevant industry.

Experience & Certifications

Mandatory

  • 1–3 years of project coordination or project management experience in a technical or engineering environment.
  • Demonstrated ability to independently manage project scope, schedules, risks, costs, action logs, and multi-stakeholder communication.
  • Proficiency in at least one project scheduling tool such as Jira, Smartsheet, or equivalent.
  • Strong command of the MS Office Suite, including advanced Excel (pivot tables, VLOOKUP, dashboards) and PowerPoint.

Nice to Have

  • PMI CAPM, PMP, PRINCE2 Foundation, or PMI-ACP certification.

Preferred

  • Experience with Agile or Scrum frameworks alongside traditional waterfall or hybrid delivery models.
  • Familiarity with Earned Value Management (EVM) concepts and cost-schedule integration.

Nice to Have

  • International project or customer exposure, including coordination across geographies, time zones, or regulatory environments.
  • Experience with Power BI, Tableau, or similar data visualization platforms for project reporting.

SOFT SKILLS — MANDATORY & NON-NEGOTIABLE

Communication Excellence

  • Articulates project status, risks, and changes with precision and confidence to both technical and executive audiences. Demonstrates active listening; written communication is clear, structured, and error-free.

Stakeholder Management

  • Builds credibility and trust across organizational levels. Manages competing stakeholder interests with diplomacy, tact, and data-backed reasoning.

Negotiation & Influencing

  • Negotiates timelines, resource commitments, and scope boundaries without escalating conflict. Influences without authority by earning buy-in through preparation and empathy.

Conflict Resolution

  • Identifies tensions early and facilitates constructive resolution. Remains calm, objective, and solution-oriented under pressure or ambiguity.

Accountability & Ownership

  • Takes full ownership of assigned workstreams. Proactively flags risks, proposes solutions, and closes actions on time.

Cross-cultural Sensitivity

  • Demonstrates awareness and respect for diverse cultural norms, essential for international customer engagement and global team collaboration.

Structured Problem-Solving

  • Applies logical frameworks such as 5-Why, Fishbone, and PDCA to diagnose root causes and drive sustainable corrective actions.

Adaptability & Resilience

  • Maintains high performance through scope changes, ambiguity, and shifting priorities. Reframes setbacks as learning opportunities.

INTERNATIONAL CUSTOMER EXPOSURE

Nice to Have — Differentiating Advantage

Candidates with international exposure will be prioritized when all other factors are equal. This includes:

  • Managing or coordinating deliverables for customers across multiple geographies or time zones
  • Interfacing directly with international client project teams, including attending reviews, resolving issues, and managing expectations
  • Navigating cross-cultural communication dynamics and adapting stakeholder engagement styles accordingly
  • Understanding international project standards, export compliance, or multi-currency project environments
  • Language skills beyond the native tongue are an advantage (Arabic, French, Spanish, Mandarin, or German preferred)
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