The posting
Job Description
The Position:
The Secretariat Support Intern will assist the UNFPA Equatorial Guinea Country Office with routine administrative, organizational and information-management tasks that support the effective functioning of the Representative’s Office. The assignment is designed to provide supervised exposure to professional office administration in an international organization.
A work plan with deliverables and learning objectives will be agreed with the supervisor. The intern will receive regular guidance and feedback. All duties involving sensitive information will be performed under close supervision and in accordance with UNFPA confidentiality and records-management requirements
You will report to the Assistant Representative, under the overall guidance of the UNFPA Representative
How you can make a difference:
UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organization’s response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies.
In a world where fundamental human rights are at risk, we need principled and ethical staff who embody these international norms and standards and will defend them courageously and with full conviction.
UNFPA is seeking candidates who transform, inspire, and deliver high-impact sustained results, ensuring effective external relations, communications, partnership-building and resource mobilization in a rapidly changing development and funding landscape. We need staff who are transparent, exceptional in how they manage the resources entrusted to them, and who commit to delivering excellence in programme results
You would be responsible for:
- Assist with the organization of meetings and appointments, including draft schedules, invitations, attendance lists, meeting files and logistical follow-up;
- Support the preparation, formatting, proofreading, scanning and filing of routine correspondence, briefing materials, presentations and administrative documents;
- Help maintain orderly electronic and physical records, contact lists, calendars and document-tracking tools;
- Support the preparation of meeting agendas and draft notes or action points for review by the supervisor;
- Assist with the reception and routing of routine calls, visitors and correspondence, while maintaining professional service standards;
- Help compile background information and supporting documentation for official meetings, missions and events;
- Track routine deadlines and agreed follow-up actions using office tools, without exercising approval or decision-making authority;
- Provide basic logistical support for workshops, official visits and Country Office events; and
- Perform other related tasks that contribute to the learning objectives of the internship
Education:
- Current studies or recent qualification in administration, office management, executive assistance, secretarial studies, business management, public administration, international relations or another relevant field
Knowledge and Experience:
- Some experience in administrative support, customer service, records management, event organization or volunteering is desirable. Good command of Microsoft Word, Excel, PowerPoint and email/calendar tools is required. Strong organization, accuracy, tact and the ability to handle information discreetly are essential
Languages:
- Be fluent in written and spoken Spanish. Working knowledge of English or French is an asset
Required Competencies:
Values:
- Exemplifying integrity,
- Demonstrating commitment to UNFPA and the UN system,
- Embracing cultural diversity,
- Embracing change
Core Competencies:
- Achieving results,
- Being accountable,
- Developing and applying professional expertise/business acumen,
- Thinking analytically and strategically,
- Working in teams/managing ourselves and our relationships,
Functional Competencies:
- Applicants must meet at least one of the following educational requirements:
- Be enrolled in a first university degree programme and have completed at least one full academic year;
- Be enrolled in a postgraduate degree programme;
- Have recently graduated with a university degree and be able to start the internship within one year of graduation; or
- Be enrolled in a postgraduate professional trainee programme and undertake the internship as part of that programme.
- Be enrolled in, or have recently completed, a recognized second-level vocational training programme (Formación Profesional de Segundo Grado or equivalent) in administration, secretarial studies, executive assistance, office management or another relevant field.
- In addition, applicants should:
- Demonstrate an interest in international development and in UNFPA’s mandate;
- Be fluent in written and spoken Spanish. Working knowledge of English or French is an asset;
- Be able to use standard office technology and digital collaboration tools;
- Demonstrate integrity, discretion, initiative, sound judgement and attention to detail; and
- Be able to adapt to a multicultural working environment and maintain effective working relationships
Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.
Disclaimer:
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.
