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Open nowPosted 10 hours ago

Executive Assistant

VBP

Where
Cebu City, Cebu, Philippines
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Your applicationOpen nowExecutive AssistantVBP · Cebu City, Cebu, Philippines

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  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on VBP's own form.

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The clock on this job

Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: posted 10 hours ago

The posting

Overview of the Role

The purpose of the Executive Assistant is to support the Executive Team. The Executive Assistant will mostly manage business-related tasks for the team, such as creating reports, organising travel and accommodation, taking minutes and other organisational tasks.

Responsibilities:

  • Managing the executive’s calendar, scheduling and preparing for meetings, and coordinating travel.
  • Working with or managing other administrative teams or projects, which may include the executive’s personal assistant.
  • Creating materials necessary for meetings and presentations, including doing the research necessary for use in those materials, provides the executive with everything necessary to make decisions.
  • Administration can include expense reports as well as reports that the executive needs to stay on top of the information required to do their job.
  • Can include everything from managing petty cash, processing mail, or even replenishing or tracking supplies needed in the office. Light bookkeeping duties may be included.
  • Responding to email, managing the executive’s inbox, taking phone calls and, in general, serving as a gatekeeper so that only the necessary communication comes through.
  • Serving on behalf. This may mean meeting with clients, returning communication, or relaying the executive’s wishes to reduce direct access to the executive.
  • Contact management. More than simply maintaining a contact list (though that is part of it), contact management involves helping the executive know as much as possible about a contact to give context to communication and meetings.
  • Problem solving. Being able to solve problems through critical and analytical thinking for decisive action. This is especially necessary for C-level executive assistants who may end up making managerial decisions at a moment that keeps a project moving forward.
  • Technical skills. Able to use (or quickly learn to use) the various tools necessary for document creation, file management, meetings, communication, and archiving.

Requirements

  • A graduate of any bachelor's degree with 3+ years of proven experience as an Executive Assistant
  • In-depth understanding of the entire MS Office suite
  • Familiarity with Otter's features and functionality is considered an asset for this position.
  • Must be able to meet deadlines in a fast-paced, quickly changing environment
  • A proactive approach to problem-solving with strong decision-making skills
  • Good verbal and written communication skills
  • Technical skills, such as common business software and protocols.
  • Sophisticated management and organizational abilities.
  • Relevant industry background or knowledge for the company the executive works at is a plus.

Benefits

  • 500K per incident HMO coverage + Dental & Optical benefits ​
  • 2-week paid Christmas vacation​
  • Electricity & Data subsidies​
  • 25K Educational Assistance ​
  • Training and equipment will be provided​
  • Fixed Schedule of Mon-Fri from 7 AM to 4 PM​
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