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Open nowPosted today

Executive Assistant

WHIZ LINK MANPOWER

Pay
SGD 4,500 – SGD 5,500 a month
Where
West, Singapore
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Your applicationOpen nowExecutive AssistantWHIZ LINK MANPOWER · West, Singapore

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on WHIZ LINK MANPOWER's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: posted today

The posting

Executive Assistant - European MNC 6 months contract (maternity cover) To start work in Jan 2027 Salary: $5500 max 5 days work week (8.30am - 5.30pm) Location: Science Park

Job Scope: Meeting and calendar support:-

Manage the Regional Director’s calendar, including meetings, travel commitments and key business activities, ensuring schedules are accurate, current and effectively prioritised.

Coordinate internal and external meetings for regional leadership, including meeting rooms, set-up, stationery, refreshments, accommodation, meals and team engagement activities where required.

Prepare and distribute agendas, pre-read materials, documents, letters and presentations, and follow up on agreed administrative actions as required.

Event and Travel Coordination:-

Plan and oversee logistical and operational arrangements for internal and external meetings and events, including venues, catering, accommodation, transportation and related requirements.

Coordinate end-to-end business travel arrangements, including flights, hotels, visas, trains, drivers and ground transportation.

Liaise with suppliers and support supplier registration and engagement in accordance with applicable processes.

Expense, Invoices and Purchasing Administration:-

Submit expense claims on behalf of managers in accordance with applicable local tax and company requirements.

Review invoices against the appropriate project and task numbers, route them for approval, and support invoice processing in line with the applicable purchaser responsibilities.

Maintain records of event and visit expenses, invoices and commitments, and track expenditure against allocated budgets.

Purchase approved IT equipment, mobile phones and other business items with the relevant line manager approval and in accordance with local guidelines.

Country Chair and Stakeholder Support:-

Provide end-to-end coordination for Country Chair activities, including quarterly Country Chair forums, crisis team meetings, employee forums, Lunch & Learn sessions and other country-level engagements.

Coordinate visits by the Board of Directors, Group CEO, Executive Committee members, Group functions, academic institutions, embassies and other senior stakeholders.

Collaborate across Business Areas and functions to schedule customer and stakeholder meetings, maintain current availability information, and ensure briefs and supporting materials are shared with relevant parties in a timely manner.

Coordinate office and site visits, including visitor access, meeting rooms, external venues, catering, audiovisual requirements, transport, welcome materials and other operational needs.

Support corporate, employee engagement, inclusion and cultural activities as assigned, in collaboration with relevant internal stakeholders.

Regional Administrative Support:-

Maintain relevant leave schedules and prepare the APAC public holiday list for planning purposes.

Support internal communications and coordinate the drafting and printing of business cards and other administrative materials.

Maintain accurate records and provide broader administrative support to the regional team, Group Legal Team and Country Chair as required.

Posting text belongs to the employer. Removal requests: contact us.

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    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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