The posting
Key Responsibilities
Contract Management
- Understand the contractual structure of assigned projects, including allocation of scope, obligations, liabilities, and interfaces among project stakeholders.
- Apply sound commercial and contractual judgment in relation to TSA, LTSA, SMA, and BoP (C/E/T&I) contracts and related project agreements.
- Coordinate with Legal and relevant internal stakeholders to manage contractual risks, resolve complex issues, and protect the company’s position.
- Maintain accurate project and contract information in internal management systems.
- Issue contractual notices, certificates, reports, NTPs, and other required documentation in a timely manner and in accordance with project obligations.
Schedule Management
- Prepare and maintain detailed project schedules that identify all key activities, interfaces, milestones, and critical path items required for successful project delivery.
- Monitor actual progress against the approved schedule and identify potential delays, constraints, and execution risks.
- Coordinate with internal and external stakeholders to minimize schedule impacts and maintain progress against key milestones.
- Perform root cause analysis of delays and prepare recovery plans and mitigation actions where required.
Cost Management
- Prepare and maintain project cost estimates, budget forecasts, and cash flow projections in line with the approved project schedule.
- Coordinate RFQ preparation and commercial input with Technical Services and other relevant internal stakeholders.
- Monitor actual costs, commitments, and expenditures against approved budgets and expected cash flow.
- Work closely with Legal, Finance, Commercial, and other relevant departments to ensure contractual arrangements are aligned with financial expectations and applicable requirements.
- Prepare financial reports, variance analysis, and lessons learned arising from cost deviations.
Risk (and opportunity) Management
- Maintain the project Risk & Opportunity register and ensure risks and opportunities are identified, assessed, and regularly updated.
- Evaluate project risks in terms of impact, probability, timing, and mitigation strategy.
- Define and follow up mitigation actions to eliminate or reduce key project risks.
- Identify opportunities that may improve project cost, schedule, constructability, or execution certainty, and support their implementation where appropriate.
Technical Management
- Coordinate regular meetings with Technical Services and relevant third parties to ensure alignment on technical requirements, interfaces, and execution readiness.
- Ensure that project design, engineering inputs, and construction activities remain aligned with the approved Construction Plan and project requirements.
- Support and coordinate technical due diligence activities together with Investment and Technical Services teams for lender submissions.
- Support the preparation, review, and timely follow-up of Class NK-related documents and other technical deliverables required for project execution and approvals.
Communication Management
- Establish clear communication protocols, reporting templates, communication systems, and organization charts with subcontractors, customers, and other project stakeholders as required.
- Lead weekly, monthly, and ad hoc meetings with subcontractors and relevant stakeholders to review progress, discuss issues, and agree next actions.
- Ensure that project communications are clear, timely, accurate, and properly documented. Support the preparation and circulation of meeting minutes, action trackers, and status updates.
Stakeholder Management
- Manage day-to-day interfaces with contractors, site teams, internal departments, and other project stakeholders to support project execution and coordination.
- Prepare clear and accurate reports on project status, issues, priorities, and required decisions for senior management.
- Identify, manage, and escalate stakeholder conflicts or coordination issues in a timely and structured manner.
- Build and maintain constructive working relationships with relevant internal and external parties.
Quality Management
- Support the definition and implementation of minimum quality requirements together with the Quality Department and relevant technical stakeholders.
- Monitor compliance of project deliverables and execution activities with approved quality standards, specifications, and project requirements.
- Coordinate with relevant stakeholders to identify, report, and follow up quality deviations and corrective actions.
- Support continuous improvement through documentation of quality-related lessons learned.
Others (but not limited to)
- Support achievement of project completion on time, within budget, and at the required quality level.
- Raise CTRs (Commercial Task Requests) in the relevant systems in coordination with Commercial and other stakeholders as required.
- Implement NDAs and other administrative or commercial documentation related to EPC activities.
- Support the GM / DGM and other Project Managers on matters beyond the specific responsibilities listed above when required by project or business needs.
- Maintain a high standard of preparation, follow-up, and discipline in all assigned project activities.
What we are looking for
- Bachelor’s degree in Engineering, Construction Management, Project Management, or a related field.
- At least 3 years of experience in the wind industry.
- Practical experience in project management, construction management, or project coordination within the energy or infrastructure sector.
- Experience coordinating multiple internal and external stakeholders in a structured project environment.
- Good understanding of project schedules, progress tracking, risk management, contract administration, and commercial coordination.
- Ability to prepare clear project reports, action trackers, and management updates.
- Strong communication, coordination, follow-up, and problem-solving skills.
- Proactive, well-organized, and able to manage multiple priorities and deadlines.
Preferred qualifications
- Experience in onshore wind projects in Japan.
- Experience working for an EPC contractor, renewable energy developer, or owner’s representative.
- Experience supporting projects from late-stage development through construction and handover.
- Knowledge of RFQ processes, project cost and cash-flow tracking, lender due diligence, permitting coordination, or ClassNK-related documentation.
- Master’s degree or relevant postgraduate qualification.
- Japanese and English language skills suitable for working with internal and external project stakeholders.
Are you ready to engineer a greener future?
