The posting
Job Description
The purpose of the Project Administrator position will be responsible to support PM's in their daily activities from office when they're onsite.
Responsibilities:
- Support PM’s in daily activities from office when PM’s onsite
- Support National PM
- Maintain open and frequent communication with the Project Manager to ensure priorities are set and expectations are clear; and Undertake any ad-hoc tasks as directed by the Project Manager
- Project closing – assist in chasing suppliers/contractors for PO’s and receipting in system to allow finance to close projects to achieve forecasted targets
- Assist sales op’s with project tasks to ensure forecast targets are achieved
- Assist finance with project queries/system issues
- Assist credit with project queries/system issue
- Compile project Installation & Operation manuals
- Follow-up outstanding internal & external stakeholders
- Knowledge of document control systems(Aconex etc), able to assist PM’s with doc uploads, returns & filing
- Assist with backfill/coverage when PM’s on leave
- Assist PM’s with Project invoicing requests
- Assist PM’s with Project revenue requests
- Assist PM’s with Month end activities
- Assist with project revenue forecast updates, able instruct supply chain on date changes in timely manner
- Full access to oracle to review information and perform any necessary tasks
- Central point of contact for General PM team internal and external queries
- Assist with Reviewing & monitoring internal & external suppliers/factories to ensure project key milestones are met
- Raise credit/debit requests on behalf of PM team
- Arrange meetings, including sending meeting agendas, meeting minutes, invitee lists, booking rooms and occasional catering
- Record, register, control and maintain all documentation required for the Project Team
- Retrieve necessary information (e.g. customer/team documents, requirements, deliverables, etc);
- Record, register, control and maintain all documentation required for the Project Team;
- Update National contract monthly reports and present updates to customer in weekly meetings
Attributes/Profile
- Well-developed interpersonal and communication skills with the ability to interact effectively with a range of personnel within Vertiv National team, sub-contractors/suppliers and customers
- Competent oral and written communication skills including ability to support the development of reports and submissions using excel/word & Microsoft project
- Proven ability to work well under pressure
- Proven initiative with ability to prioritise works based upon importance/urgency
- Self-starter
- Experience with Oracle or similar system
- Previous experience working in projects & team of PM’s
#LI-SM2
About Us
The successful candidate will embrace Vertiv’s Core Principles & Behaviors to help execute our Strategic Priorities.
OUR CORE PRINCIPLES: Safety. Integrity. Respect. Teamwork. Inclusion.
OUR STRATEGIC PRIORITIES
• High-Performance Culture
• Customer Focus
• Operational Excellence
• Innovation
• Financial Strength
VERTIV BEHAVIORS
• Own it
• Act with urgency
• Foster a customer-first mindset
• Think big and execute
• Lead by example
• Drive continuous improvement
• Learn and seek out development
• Promote transparent & open communication
About Vertiv
Vertiv (NYSE: VRT) brings together hardware, software, analytics and ongoing services to enable its customers’ vital applications to run continuously, perform optimally and grow with their business needs. Vertiv solves the most important challenges facing today’s data centers, communication networks, and commercial and industrial facilities with a portfolio of power, cooling and IT infrastructure solutions and services that extend from the cloud to the edge of the network. Headquartered in Westerville, Ohio, USA, Vertiv employs around 34,000 people and does business in more than 130 countries. Visit Vertiv.com to learn more.
Equal Opportunity Employer
Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to [email protected]
