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Open nowFirst seen 3 days ago

Onboarding Specialist

Virtucruit71 open roles

Where
Beirut, Lebanon, Remote
Work mode
Remote
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Your applicationOpen nowOnboarding SpecialistVirtucruit · Beirut, Lebanon, Remote

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  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Virtucruit's own form.

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The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 3 days ago

The posting

We are seeking a detail-oriented and highly organized Onboarding Specialist, Remote, one year contract based, to manage the end-to-end pre-employment process for newly hired candidates. This role ensures a seamless transition from offer acceptance to official start date by overseeing visa processing, travel coordination, compliance, and candidate communication.

Key Responsibilities

1. Pre-Employment & Documentation Management

  • Manage the full pre-employment onboarding process for hired candidates.
  • Collect, review, and verify all required documentation to initiate visa applications.
  • Ensure accuracy and completeness of employment, identification, and legal documents.
  • Maintain organized and compliant employee records.

2. Visa & Immigration Coordination

  • Coordinate with visa agencies and immigration partners across multiple countries.
  • Track visa application progress and ensure timely submission and approvals.
  • Ensure full compliance with immigration laws, employment regulations, and internal policies.
  • Proactively identify and resolve potential delays or documentation issues.

3. Travel & Relocation Support

  • Arrange flight bookings, hotel accommodations, and other travel logistics.
  • Coordinate relocation-related requirements where applicable.
  • Ensure all travel arrangements align with onboarding timelines and budgets.

4. Benefits & Insurance Enrollment

  • Facilitate medical insurance enrollment and related documentation.
  • Coordinate with internal HR and insurance providers to ensure timely activation of benefits.

5. Candidate Communication & Experience

  • Serve as the main point of contact for candidates throughout the onboarding process.
  • Provide clear guidance on documentation, visa status, travel details, and timelines.
  • Ensure a smooth, professional, and positive onboarding experience.
  • Maintain regular communication to prevent delays and enhance engagement.

Qualifications & Requirements

  • Bachelors degree in Human Resources, Business Administration, or related field.
  • 2+ years of experience in onboarding, HR operations, visa processing, or immigration coordination.
  • Strong understanding of visa and work permit processes across multiple regions (preferred).
  • Excellent organizational and documentation management skills.
  • English Fluency is a MUST.
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