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Open nowPosted 5 days ago

Office Services Coordinator

Vital Energy50 open roles

Where
Houston, TX
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Your applicationOpen nowOffice Services CoordinatorVital Energy · Houston, TX

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The clock on this job

Early applications get read.

8.4% of postings close within 7 days. Measured by our own scanner across the market. Vital Energy postings stay open a median of 29 days.

Share of postings closed within
  1. 1.8%1 day
  2. 4.0%3 days
  3. 8.4%7 days
  4. 15.4%14 days
  5. 34.2%30 days
This job: posted 5 days ago

Vital Energy median: 29 days open

The posting

Crescent is a differentiated U.S. energy company committed to delivering value through a disciplined, returns-driven growth through acquisition strategy and consistent return of capital. Our long-life, balanced portfolio combines significant cash flow from stable production with a deep, high-quality development inventory. Crescent is a top three producer in the Eagle Ford basin and a scaled operator in each of the Permian and Uinta basins. Crescent’s leadership is an experienced team of investment, financial and industry professionals that combines proven investment and operating expertise. For more than a decade, Crescent and our predecessors have executed on a consistent strategy focused on cash flow, risk management and returns. Through disciplined and accretive investments, we have successfully tripled the size of our company since going public in December 2021 while maintaining a strong balance sheet.

Position Summary

The Office Services Coordinator is responsible for supporting the day-to-day operations of the workplace by coordinating/supporting office services, mail services, vendor support, workplace amenities, conference room services, and employee-facing customer service functions. This role serves as a key point of contact for employees, visitors, and service providers, ensuring a professional, efficient, and welcoming office environment.

Essential Duties and Responsibilities

Office Operations

  • Coordinate daily office services to ensure the workplace operates efficiently and effectively.
  • Serve as a primary point of contact for employee office service requests.
  • Support office policies, procedures, and workplace standards.
  • Assist with office space planning, moves, adds, and changes.

Conference & Event Support

  • Coordinate conference room scheduling and setup.
  • Support internal meetings, training sessions, and company events.
  • Arrange/Support catering services and event logistics as requested.
  • Ensure meeting spaces are clean, functional, and equipped prior to meetings.

Vendor & Building Management Coordination

  • Coordinate with vendors, contractors, and building management regarding office services.
  • Submit and track building service requests.
  • Support maintenance activities and workplace improvement projects.
  • Assist with vendor access, work permits, and service scheduling.

Workplace Experience

  • Provide exceptional customer service to employees and visitors.
  • Assist with onboarding activities for new employees, including workspace preparation.Security Badge Access Parking Arrangements Safety Orientations
  • Coordinate workplace amenities and employee engagement initiatives.
  • Help maintain a professional and welcoming office environment.

Administrative Support

  • Maintain records, reports, and service documentation.
  • Assist with budget tracking and invoice processing for office services-related expenses.
  • Prepare correspondence, workplace communications, and service updates.
  • Support special projects and departmental initiatives as assigned.

Qualifications

Education

  • High School Diploma or equivalent required.
  • Associate's or Bachelor’s degree in business administration, Facilities Management, Hospitality, or a related field preferred; commensurate experience will be considered.

Experience

  • 2-5 years of experience in office administration, workplace services, facilities coordination, hospitality, or corporate services.
  • Experience supporting corporate office environments preferred.

Knowledge, Skills, and Abilities

  • Strong customer service orientation.
  • Excellent organizational and multitasking skills.
  • Strong verbal and written communication skills.
  • Ability to prioritize tasks and meet deadlines.
  • Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
  • Ability to build strong relationships with employees, vendors, and business partners.
  • Strong attention to detail and problem-solving skills.
  • Ability to handle confidential information with discretion.

Physical Requirements

  • Ability to walk throughout office facilities regularly.
  • Ability to lift and carry items up to 25 pounds.
  • Ability to move meeting materials, office supplies, and packages as needed.
  • Ability to sit, stand, and work at a computer for extended periods.

Crescent Energy is an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, gender/pregnancy, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other legally protected status. Crescent Energy is also committed to compliance with all fair employment practices regarding citizenship and immigration status. If you require accommodation to complete the application process, please let us know by contacting [email protected].

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