The posting
With minimal supervision, provide the highest level of confidential administrative support to the Executive’s Office (Position Category E1 – E3; 50% or more of the time).
Compose and release a variety of high-level correspondence to ensure timely, effective, professional correspondence from the Executive’s Office
Act as the Executive’s liaison with internal and external contacts, to ensure routine questions or problems are answered timely and effectively
Receive, track, and follow up on the resolution of escalations to the Executive
Type correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed to ensure effective, accurate, and timely correspondence
Perform confidential administrative functions such as assembling reports or proposals for internal and external use
Prepare routine and non-routine reports to ensure timely, effective distribution of information
Support departmental projects by gathering information and tracking status
Support the development of departmental presentations by gathering information, preparing handouts, preparing PowerPoint presentations, and preparing text
Transcribe and distribute minutes of important meetings to maintain records and ensure effective, timely communication to relevant parties
Manage and maintain departments' records/files to ensure the security and confidentiality of the files
Maintain calendars, schedule meetings and appointments, and arrange travel and hotel accommodations to ensure effective time management
Job Specifications
Typically has the following skills or abilities:
Four years of high-level administrative experience with at least two years providing complex secretarial support or the equivalent
Demonstrated ability to support a vice president or above (E1 – E3) greater than 50% of the time
Demonstrated ability to represent the executive in a professional manner to internal and external audiences
Type 30 wpm
Demonstrate experience working with confidential and sensitive information
Proficient with spreadsheet, word processing, and presentation applications
Strong verbal and written communication skills
Strong business acumen skills
Ability to meet tight deadlines
Ability to be flexible
Ability to understand and follow department and company policies and procedures
Ability to develop good working relationships across functional areas
For roles that are remote (i.e., Work From Home (WFH)) or hybrid (i.e., partial onsite at a VSP location and WFH), must demonstrate a high level of engagement in virtual environments, including maintaining camera presence during meetings to support effective communication and team alignment
#LI-VISIONCARE
Compensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding VSP Vision benefits, please click here.
Salary Ranges: $17.85 - $28.88
VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
Unincorporated LA County Residents: Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, and any other similar laws.
Notice to Candidates: Fraud Alert - Fake Job Opportunity Solicitations Used to Collect Fees/Personal Information.
We have been made aware that fake job opportunities are being offered by individuals posing as VSP Vision and affiliate recruiters. Click here to learn about our application process and what to watch for regarding false job opportunities.
As a regular part of doing business, VSP Vision (“VSP”) collects many different types of personal information, including protected health information, about our audiences, including members, doctors, clients, brokers, business partners, and employees. VSP Vision employees will have access to this sensitive personal information and are subject to follow Information Security and Privacy Policies.
