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Open nowFirst seen 44 hours ago

Executive Assistant (Japanese Speaker)

Wirehire153 open roles

Where
Jakarta, Jakarta, Indonesia
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Your applicationOpen nowExecutive Assistant (Japanese Speaker)Wirehire · Jakarta, Jakarta, Indonesia

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: first seen 44 hours ago

The posting

We are seeking a highly sophisticated, strategic, and bilingual Personal Assistant to the Board of Directors (BOD). In this pivotal role, you will serve as the primary operational anchor and trusted gatekeeper to our executive leadership team, ensuring the seamless execution of high-level corporate governance, stakeholder management, and daily operations.

Key Responsibilities

  • Executive Governance & Secretariat Support: Serve as the central administrative pillar for the Board of Directors. Manage, optimize, and fortify highly complex, fluid calendars, ensuring high-priority corporate matters take precedence.
  • Bilingual Liaison & Cross-Cultural Advisory: Act as the primary, high-level point of contact between the BOD and key stakeholders, including regional heads, joint-venture partners, and Japanese delegates. Ensure all cross-cultural communications are handled with strict adherence to corporate diplomacy and business etiquette.
  • High-Stakes Meeting Management: Spearhead the logistics, agenda preparation, and material distribution for Board Meetings, committee reviews, and strategic alignments. Take definitive, precise meeting minutes in both English and Japanese, and rigorously track action items to ensure organizational accountability.
  • Strategic Translation & Document Control: Author, translate, and proofread sensitive corporate documentation, including executive briefings, financial presentations, legal contracts, and official correspondence between Japanese and English. Maintain an absolute standard of data integrity and archiving for confidential files.
  • Global Mobility & Logistics Orchestration: Plan and execute seamless, end-to-end international and domestic itineraries for the BOD. Manage visa requirements, complex scheduling across multiple time zones, and precise expense reconciliation.
  • Special Projects & Operational Oversight: Manage ad-hoc corporate projects and initiatives directly tasked by the Board. Screen incoming inquiries, analyze briefs, and synthesize information to provide the BOD with concise overviews before critical decision-making.

Job Requirements

  • Linguistic Credentials: Exceptional professional fluency in written and spoken English and Japanese. A minimum certification of JLPT N2 is mandatory. Proven competence in utilizing Japanese business-level terminology and written syntax is essential.
  • Professional Experience: A minimum of 3 years of progressive experience as an Executive Assistant, Board Secretary, or Personal Assistant directly supporting C-Suite, BOD, or expatriate executives within a multinational or Japanese-affiliated corporate structure.
  • Confidentiality & Discretion: An unblemished track record of handling highly confidential, price-sensitive, and strategic enterprise information. Demonstrates mature professional judgment and absolute discretion at all times.
  • Analytical & Organizational Acumen: Exceptional organizational dexterity with a proven ability to prioritize heavy, conflicting workloads and manage complex logistics under tight timelines without sacrificing quality.
  • Technical & Presentation Skills: Advanced proficiency in Microsoft Office Suite (advanced PowerPoint and Excel are non-negotiable) and Google Workspace. Ability to format and design highly polished, board-ready presentations and data-driven reports.
  • Interpersonal & Cultural Demeanor: Impeccable professional presence, emotional intelligence, and interpersonal skills. Comfortable navigating complex corporate hierarchies and interacting with high-net-worth individuals, government officials, and global executives.
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