Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 5 hours ago

Administration Specialist

Workable (global search)107,691 open roles

Where
Milan, Metropolitan City of Milan, Italy
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowAdministration SpecialistWorkable (global search) · Milan, Metropolitan City of Milan, Italy

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Workable (global search)'s own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

8.0% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 2 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 8.0%7 days
  4. 15.0%14 days
  5. 34.2%30 days
This job: posted 5 hours ago

Workable (global search) median: 2 days open

The posting

Who we are

At OPENLANE, we make wholesale easy so our customers can be more successful. We're a technology company, building the world's most advanced - and simple - digital marketplace for used vehicles. We're a data company, helping customers buy and sell smarter with clear, actionable insights they can understand and use. And we're an innovative company accelerating the future of wholesale remarketing through curiosity, collaboration, and an entrepreneurial spirit. OPENLANE offers its customers the best digital marketplace for used cars in Europe. Our B2B clients enjoy operational excellence when working with us.

Our Values

  • Driven Waybuilders: We pursue challenges that inspire us to build, create and innovate.
  • Relentless Curiosity: We seek to understand and improve our customers' experience.
  • Smart Risk-Taking: We transform risk into progress through data, experience, and intuition.
  • Fearless Ownership: We deliver what we promise and learn along the way.

What are we looking for?

OPENLANE Europe is looking for a detail-oriented and proactive Administration Specialist to support our Italian operations in Milan, Italy. This position is offered on a fixed-term contract, with the possibility of extension based on business needs.

As an Administration Specialist for Italy, you will be responsible for the smooth administrative handling of vehicle transactions, with a strong focus on ownership transfers, vehicle deregistration processes, and document management.

This role requires excellent organizational skills, attention to detail, and the ability to coordinate effectively with internal and external stakeholders. You'll work closely with agencies, suppliers, sellers, and international colleagues to ensure administrative processes are completed accurately and on time.

What will you do?

  • Monitor the progress and completion of vehicle ownership transfers and deregistrations, ensuring all required documentation is received within agreed timelines.
  • Coordinate with seller agencies and our own agencies regarding ownership transfers to final customers.
  • Review and track the status of ownership transfer cases and assign the appropriate agencies to complete the process.
  • Maintain regular contact with international colleagues regarding case progress, deadlines, and expected completion dates.
  • Communicate with suppliers and sellers to ensure administrative processes are completed correctly and efficiently.
  • Check the daily arrival of vehicle documents, verify their completeness, and accurately register them within internal systems.
  • Prepare and coordinate the shipment of vehicle documents to international customers.
  • Coordinate with our Hub regarding the shipment of vehicle documents and license plates to partner agencies.
  • Follow up proactively on outstanding cases, delays, and missing documentation.
  • Provide administrative support for additional vehicle transaction and document management activities as needed.

Requirements

Who are you?

  • You are fluent in Italian and possess a professional level of English, both written and spoken.
  • You have previous experience in an administrative, operational, or customer support role.
  • You are highly organized and able to manage multiple tasks and deadlines simultaneously.
  • You have excellent attention to detail and enjoy working accurately.
  • You take ownership and proactively follow up on outstanding actions.
  • You communicate confidently with different stakeholders and build effective working relationships.
  • You are comfortable working in a dynamic environment where priorities can change.
  • Experience with vehicle administration, ownership transfer processes, or automotive operations is considered a plus

Benefits

What's in it for you? At OPENLANE Europe, pay is determined based on role impact, experience, skills and internal fairness.

In addition to the base salary, our package includes:

  • Company bonus
  • Comprehensive benefits package depending on the country of employment
  • 22 days holiday
  • Only roles that can be performed from an alternative work location are eligible for occasional remote work. In that case, working from home is allowed for up to a maximum of 1 day.
  • Learning & development support
  • Opportunity to work in a dynamic, international, and innovative environment

Are we the perfect match?

  • Can you fulfill this vital function within our digital marketplace?
  • Are you dedicated and able to communicate within a down-to-earth company where we highly believe in a can-do mentality?

Ready to take the next step in your career? Go for it and unlock your full potential! Send us your CV in English and motivation letter and become part of the OPENLANE Europe team and contribute to a high performing culture. Please take note that the recruitment interviews will take place in English.

OPENLANE is an equal opportunity employer. We embrace and celebrate diversity and are committed to creating an inclusive environment for all employees.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Workable (global search)'s own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Workable (global search)'s form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Workable (global search)'s answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.