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Open nowPosted 8 hours ago

Executive Assistant to CEO & Executive Team (Part time - 2 days p/w job share)

Workable (global search)107,562 open roles

Where
London, England, United Kingdom
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Your applicationOpen nowExecutive Assistant to CEO & Executive Team (Part time - 2 days p/w job share)Workable (global search) · London, England, United Kingdom

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Early applications get read.

9.8% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 5 days.

Share of postings closed within
  1. 1.9%1 day
  2. 3.9%3 days
  3. 9.8%7 days
  4. 15.6%14 days
  5. 33.8%30 days
This job: posted 8 hours ago

Workable (global search) median: 5 days open

The posting

Steer is a global consultancy specialising in the critical services and infrastructure that make our world work.

From transport to energy and technology to education, we’re trusted to deliver powerful solutions that make a measurable difference – to our clients, the communities we work in and the world we share. We work for Government departments, local and city authorities, developers, and private sector operators and investors. We develop strategies, policies, and masterplans; design and make the case for new transport infrastructure and services; and provide financial and advisory services. For further information, and examples of our recent projects, please visit https://uk.steergroup.com/en-uk .

We are looking for a responsible job share Executive Assistant to support the Chief Executive Officer and the wider Executive team in a timely and professional manner. Your job share partner will be an Executive Assistant working three days per week. Your required days of work would be Thursday and Friday. The role is for one year from November 2026. This role could be carried out in our London based office or as a hybrid model.

You will provide high-quality administrative assistance to the Chief Executive Officer and the wider Steer Executive team. The Executive Assistant’s main duties include scheduling and recording meetings, managing the flow of contracts and documents for approval, making travel arrangements and organising daily calendars.

To be successful in this role, you should be proactive, meet deadlines and communicate effectively. Our ideal candidate also has previous experience as an Executive Assistant and is familiar with office management technologies. Ultimately, you should be able to identify and address the needs of senior managers and perform administrative tasks to ensure Steer runs smoothly through support to the Executive. You must also treat the role as highly confidential.

What we would like from you:

· Support the Chief Executive Officer (CEO) and Executive in managing the calendar of operational and executive activities

· To be self-directing and able to prioritise tasks and activities

· Plan appointments and events

· Act as the point of contact for the Executive

· Support the meetings and maintain minutes and actions of meetings

· Supporting the CEO and Executive with information for presentations/preparing presentations on a quarterly basis and collating annual engagement information

· Co-ordinate compiling information and monthly reports for the Executive

· Supporting the Board by collating Board packs on a monthly basis

· Provide support to the CEO and Executive for meetings as required and executing projects as required

· Organising and managing the co-ordination of the Annual General Meeting

· Make travel arrangements for the Executive

· Respond promptly to managers’ queries

· Work with the Business Delivery Group to facilitate delivery of priorities and projects that require Executive support and approval

· An effective working relationship with your job share partner, agreeing working arrangements and ensuring good communication.

Requirements

· Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant or similar role ideally within an international organisation

· Knowledge of office procedures

· Solid experience with office management systems (Office 365)

· Familiarity with online calendars and cloud systems

· Strong communication skills (via phone, email and in-person)

· Experience exercising discretion and confidentiality with sensitive company information

· Excellent organisational skills with an ability to think proactively and prioritise work

Benefits

Why join us

We believe in empowering our people and giving them the opportunities to shine. As an employee-owned company means that our team are dedicated and passionate about what they do, and that’s the reason why we are at the forefront of our industry.

Steer is an equal opportunity employer and welcomes all candidates regardless of race, colour, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status, disability, Veteran status, or any other legally protected status. Any other human expressions and experiences not mentioned here are equally welcome. If you require an accommodation, now or throughout your employment, please let us know.

We offer a competitive benefits package including:

  • Private medical insurance and health screening
  • Life assurance and group income protection
  • Company pension scheme
  • EAP and mental health first aiders
  • 25 days annual leave and ability to buy and sell annual leave days,
  • Season Ticket Loan/ Cycle to Work,
  • Group Share Incentive Plan,
  • Up to 5 days for volunteering activities
  • Discretionary bonus scheme based on annual compensation (dependent upon individual and company performance).

Compensation

Steer is committed to ensuring that all its employees are compensated a fair, liveable wage. All initial compensation, regardless of location, may be subject to change as skills, abilities, internal equity and geographic location are taken into account.

In addition to base salary, all employees will be eligible for an annual discretionary performance bonus.

Work Environment

We understand that some may be dissuaded to apply based off their compatibility with the job description. That being said, we understand that not everyone is a perfect match on paper and encourage anyone to apply regardless of how much their work experience directly relates to the job description.

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