The posting
Flowdesk's mission is to build a global financial institution for digital assets, one designed from the ground up for market integrity and efficiency.
To achieve this in a rapidly evolving market, we apply a disciplined, first-principles approach to everything we do. This approach is embedded in our core services, from institutional liquidity provision, trading solutions, OTC execution to our comprehensive treasury management offerings. This is how we cut through the noise and build robust and scalable systems across all our business lines.
We are seeking a rigorous and proactive Accounts Payable Specialist to join our Group Finance team in Dubai. Reporting to the Group Financial Controller, you will own the end-to-end Accounts Payable cycle across our international entities (UK, US, France, UAE, Singapore and Panama), ensuring suppliers are paid accurately and on time, that every transaction is properly recorded, and that our controls hold up across multiple jurisdictions, currencies and regulatory regimes.
This is a hands-on role with genuine international exposure — you will be the single point of reference for AP across the Group, working daily with local finance teams, budget owners, external accountants and vendors. It suits someone who enjoys bringing order to a fast-growing, multi-entity environment and wants to help design the processes rather than simply run them.
Key Responsibilities
- Own the full Accounts Payable cycle for the Group's entities across the UK, US, France, UAE, Singapore and Panama — from purchase invoice receipt to payment and reconciliation
- Process and code supplier invoices, expense claims and credit notes accurately in NetSuite, ensuring correct entity, cost centre, GL account, VAT/tax treatment and FX rate
- Manage the invoice approval workflow, chasing approvers to ensure the payment calendar is respected and no invoice falls past due
- Prepare multi-currency, multi-bank payment runs for review and release, ensuring the '4 eyes' principle and internal payment controls are consistently applied
- Maintain the supplier master data, including onboarding of new vendors, bank detail verification and periodic re-verification to mitigate payment fraud risk
- Perform monthly supplier statement reconciliations and AP sub-ledger to general ledger reconciliations for each entity, investigating and clearing ageing items
- Prepare the AP inputs to the monthly close: accruals for unbilled goods and services, prepayments schedules, intercompany recharges and AP ageing reporting
- Support cash management by producing a rolling AP payment forecast per entity and currency, flagging funding requirements to Treasury
- Ensure indirect tax compliance on purchases across jurisdictions (UK VAT, French TVA, UAE VAT, Singapore GST, US sales & use tax, withholding taxes), liaising with local advisers on treatment of cross-border invoices
- Administer the corporate card and employee expense programme, enforcing the T&E policy and following up on non-compliant or missing receipts
- Act as the main point of contact for supplier queries, building strong working relationships and protecting the Group's reputation with its vendors
- Provide AP documentation and explanations to external auditors during year-end statutory audits across the entities in scope
- Develop and document AP processes, policies and controls, and drive standardisation and automation across entities as the Group scales
- Participate in ad hoc finance projects, including new entity set-ups, bank and system implementations and process improvement initiatives
Requirements
Background and experience
- Fully qualified Accountant with 5 years PQE
- In depth technical knowledge of IFRS
- Experience with audit engagements
- Awareness of regulatory and compliance landscapes, with the opportunity to build knowledge specific to both trading and crypto
- Strong skills and experience with accounting systems, ideally NetSuite, and advanced skills with Microsoft and/or Google products
- English language proficiency is mandatory
Skills and Personality
- Strong analytical and problem-solving skills
- Excellent verbal and written communication skills
- Ability to prioritize and handle multiple projects, often under tight time constraints
- Ability to work independently and as part of a team
- Excellent attention to detail and organizational skills
Company Culture & Values
- Take Action & Own the Mission
- Be of Service & Contribute
- Innovate, Create Value, & Be Courageous
- Act with Integrity & Respect
Benefits
- International environment (English is the main language)
- Health insurance employee + legal dependents
- Team events and offsites
Our process is consistent across all roles and is designed to assess genuine technical depth. Candidates should expect the following stages
- Stage 1 - Initial screening with TA (30’)
- Stage 2 - Interview with the Group Financial Controller (60')
- Stage 3 - Interview with the Head of Finance (30')
- Stage 4 - Interview with the Chief Financial Officer (30’)
On the agenda, discussions rather than trick questions! These moments of exchange will allow you to understand how Flowdesk works and its values. But they are also (and above all) an opportunity for you to present your career path and your expectations for your next job!
We are committed to an inclusive and accessible recruitment process. If you require any reasonable adjustments or have specific needs to enable you to participate fully in the interview or assessment process (e.g., a sign language interpreter, extra time for a test, or an accessible location), please contact us to discuss how we can support you.
