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Open nowFirst seen 34 hours ago

Administrative Assistant Remote

Workoo Technologies416 open roles

Where
San Antonio, Texas, United States, Remote
Work mode
Remote
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Your applicationOpen nowAdministrative Assistant RemoteWorkoo Technologies · San Antonio, Texas, United States, Remote

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Workoo Technologies's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

11.5% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.0%1 day
  2. 4.3%3 days
  3. 11.5%7 days
  4. 18.1%14 days
  5. 35.6%30 days
  6. 44.6%60 days
This job: first seen 34 hours ago

The posting

We owe our success to our people and our processes. An administrative assistant is the supporting force behind both, and we are currently looking for someone exceptional to take the helm. The ideal person for the position will be a problem solver with excellent communication skills and impeccable attention to detail. You will have previous experience working in an office environment, performing administrative tasks and providing support to co-workers. The ability to multi-task, manage complex schedules and meet changing deadlines is essential for the position.

Objectives of this position

To be the eyes and ears of the office, providing information, responding to questions and responding to requests.

Ensure optimal operation of office equipment, supplies and inventory with preventative maintenance.

Maintain workflow by analyzing and refining standard operating procedures such as scheduling, communications, office layout, etc.

Coordinate internal and external resources to streamline work flow

Monitor and achieve organizational goals while maintaining best practices.

Daily and monthly responsibilities

Provide front desk coverage, including managing a multilingual phone system, greeting clients entering the office, managing incoming and outgoing mail and shipments, and maintaining an organized and clean office environment.

Provide direct administrative support to senior leadership, including email correspondence, and the generation and distribution of memos, letters, spreadsheets, forms, and faxes

Plan, organize and schedule company meetings held in the office, off-site and via video conferencing.

Coordinate domestic and international travel arrangements for all levels of employees.

Maintain filing system, contact database, employee roster, and inventories

Oversee and order office supplies and food deliveries for group meetings

Skills and Qualifications

High school diploma or equivalent

Demonstrated administrative experience

Excellent written and verbal communication skills

Strong time management and multitasking skills

Proficient in Microsoft Office, with an aptitude for learning new programs and systems

Preferred qualifications

College degree

Office management experience

Experience in budget and expense management

Experience in developing internal processes and filing systems

Comfortable handling confidential information

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What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Workoo Technologies's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Workoo Technologies's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Workoo Technologies's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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Why it works

3×

more interviews than doing it yourself with ChatGPT.

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  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

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The numbers game

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