Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowFirst seen 44 hours ago

Online Administrative Assistant (Remote)

Workoo Technologies416 open roles

Where
San Diego, California, United States, Remote
Work mode
Remote
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowOnline Administrative Assistant (Remote)Workoo Technologies · San Diego, California, United States, Remote

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Workoo Technologies's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: first seen 44 hours ago

The posting

The Administrative Assistant handles clerical tasks, assists the Division Director as needed in implementing systems and executing procedures, and generally provides for an efficient operation of the office.

RESPONSIBILITIES

  • Perform various administrative functions including data entry, filing, arranging travel, scheduling, answering phones, distributing mail, and maintaining databases and organize electronic and hard copy filing and tracking systems
  • Draft correspondence and other materials as requested; respond to written and verbal inquiries, as directed
  • Code, track and otherwise process invoices within the gatekeeper system
  • Process and track travel and other expenses using the Concur expense reporting system
  • Provide logistical support for division-wide events, scheduling and arranging meetings, conference calls and webinars; coordinating catering and audio-visual requests; preparing materials and taking minutes
  • Coordinate grant and budget tracking
  • Coordinate intern application reviews
  • Provide logistical support for division-wide events, scheduling and arranging meetings, conference calls and webinars; coordinating catering and audio-visual requests; preparing materials and taking minutes
  • Coordinate onboarding and exit of division employees
  • Maintain inventory of department office supplies and equipment
  • Schedule, facilitate, and provide logistical support for be they in-person, teleconference, or webinars
  • Provide general clerical and administrative support to the unit
  • Engage in special projects and other duties as assigned

In addition to:

  • Center principles of equity, inclusion, and belonging in all work, embedding the values in program development, policy application, and organizational practices and processes
  • Commitment to the mission of the Allied Global Marketing
  • Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, disability and socio-economic circumstance
  • Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts.

EXPERIENCE & QUALIFICATIONS

  • Highly organized with excellent time management skills; detail oriented with the ability to work in a fast-paced environment, and manage multiple projects simultaneously, often under strict deadlines
  • Strong written and verbal communication skills
  • Ability to work independently and collaboratively
  • Excellent interpersonal skills and confidence to navigate a large department and complex organization
  • Proficient in Microsoft Office Suite (i.e. Word, Excel, Outlook, PowerPoint)
  • Commitment to the mission of Allied Global Marketing

PREFERRED QUALIFICATIONS

  • Equivalent experience in an administrative role
  • Previous experience with legislative issues, advocacy, or political work
  • Experience with Concur or other similar travel and expense reporting system is preferred.

Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Workoo Technologies's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Workoo Technologies's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Workoo Technologies's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.