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Open nowFirst seen 2 days ago

Remote Administrative Specialist

Workoo Technologies416 open roles

Where
Chester, New Jersey, United States, Remote
Work mode
Remote
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Your applicationOpen nowRemote Administrative SpecialistWorkoo Technologies · Chester, New Jersey, United States, Remote

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Workoo Technologies's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: first seen 2 days ago

The posting

Administrative Specialist Responsibilities:

  • Provide remote high-volume calendaring, travel, and expense support
  • Provide Admin services during designated support hours
  • Manage complex calendars for multiple clients
  • Schedule internal and external meetings for multiple clients
  • Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
  • Learn and utilize internal and external tools to provide calendar support
  • Establish ongoing relationship and communications with clients to learn business priorities and apply to support
  • Partner with clients and other Administrative Assistants for meeting coordination
  • Provide proactive time management recommendations to clients
  • Coordinate domestic and international travel arrangements via Concur
  • Prepare and submit corporate card expense reports
  • Maintain program scope of support within agreed-upon service level agreements
  • Educate and inform clients on program goals, scope and service level agreements
  • Draft and send communications to clients about transitions or changes in support
  • Provide coverage support for Admin Specialist colleagues
  • Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing

Minimum Qualifications:

  • 2+ years of experience providing administrative support
  • 2+ years of experience managing calendars
  • 1+ years of experience coordinating travel logistics
  • 1+ years of experience managing expense reports
  • Experience prioritizing multiple tasks and activities
  • Experience with Microsoft Office
  • Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action

Preferred Qualifications:

  • Experience supporting 2+ more executives simultaneously
  • 1+ years customer service experience
  • 1+ years high-volume coordination experience (shared services, recruiting coordination)
  • Experience building relationships across a larger company
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  2. 25 readers review it

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    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Workoo Technologies's form

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    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

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    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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