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Open nowFirst seen 37 hours ago

CEO OFFICE- Document Controller

XAD Technologies586 open roles

Where
Dubai, United Arab Emirates
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Your applicationOpen nowCEO OFFICE- Document ControllerXAD Technologies · Dubai, United Arab Emirates

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The clock on this job

Early applications get read.

11.9% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.9%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: first seen 37 hours ago

The posting

Job Description: CEO Office Document Controller (UAE)

Role Overview:

The Document Controller in the CEO Office ensures the secure, compliant, and efficient management of all corporate records. This role is critical for maintaining UAE regulatory alignment, safeguarding sensitive information, and enabling swift access to strategic documents for executive decision-making.

Key Responsibilities:

🔹 Document Governance & Security

  • Manage the CEO Offices digital and physical document repository with rigorous version control.
  • Classify, archive, and retrieve critical records (contracts, reports, legal filings) with precision.
  • Enforce UAE regulatory compliance across all corporate documentation.

🔹 Confidentiality & Compliance

  • Safeguard sensitive data through strict access controls and encryption protocols.
  • Audit documents regularly to ensure adherence to UAE legal standards and internal policies.
  • Mitigate risks of breaches or non-compliance through proactive monitoring.

🔹 Process Efficiency & Executive Support

  • Streamline filing systems and approval workflows to accelerate document processing.
  • Generate real-time reports on document status, renewals, and compliance metrics.
  • Provide direct administrative support to the CEO for high-priority document tasks.

🔹 Stakeholder Coordination

  • Liaise with departments, external partners, and government entities for seamless document exchange.
  • Ensure timely submission of licenses, permits, and other UAE-mandated filings.
  • Act as the primary point of contact for document-related inquiries.

Key Requirements:

Education: Bachelors in Business Administration, Records Management, or related field.

Experience: 3+ years in document control/executive support, UAE experience preferred.

Skills: Expertise in MS Office, SharePoint/EDMS, and UAE regulatory frameworks.

Traits: Discreet, meticulous, and agile under tight deadlines.

Why Join?

  • Central role in upholding corporate integrity and compliance in a dynamic market.
  • Exposure to high-stakes executive operations and strategic projects.
  • Competitive UAE-based compensation and professional growth opportunities.

Apply Now to become the gatekeeper of precision in the CEO Office!

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