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Open nowFirst seen 37 hours ago

Manager Administration

XAD Technologies586 open roles

Where
Dubai, United Arab Emirates
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Your applicationOpen nowManager AdministrationXAD Technologies · Dubai, United Arab Emirates

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on XAD Technologies's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

11.9% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.9%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: first seen 37 hours ago

The posting

About the Role

We are looking for a proactive and experienced Admin Manager to lead and coordinate all administrative operations across our offices. This role is vital in ensuring efficient daily workflows, supporting cross-functional departments, managing resources, and maintaining a compliant and professional work environment. The ideal candidate will possess strong leadership skills, attention to detail, and the ability to manage multi-site operations in a fast-paced setting.

Key Responsibilities

  • Oversee and manage the daily administrative operations of the office.
  • Ensure smooth functioning of office logistics, supplies, equipment, and facility maintenance.
  • Maintain effective document control and record-keeping systems.
  • Supervise and support a team of administrative staff including receptionists, clerks, and office assistants.
  • Monitor performance, delegate tasks, and provide training and mentoring as needed.
  • Act as a liaison between departments and senior management for administrative concerns.
  • Organize internal meetings, office events, and handle logistics and procurement tasks.
  • Assist HR in employee onboarding, attendance management, leave tracking, and maintaining employee records.
  • Ensure adherence to internal policies, SOPs, and compliance with health and safety standards.
  • Manage vendor contracts and relationships (e.g., cleaning, maintenance, IT support).
  • Prepare purchase requisitions and manage office expense and operational budgets.
  • Coordinate emergency procedures and support risk assessment and mitigation efforts.
  • Oversee staff accommodations including allocation, maintenance, and compliance.

Required Qualifications & Skills

  • Bachelors degree in Business Administration or a related field.
  • Minimum of 4 years of administrative experience, with at least 12 years in a supervisory or managerial role.
  • Strong leadership, organizational, and problem-solving abilities.
  • Excellent communication and interpersonal skills.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • High level of discretion in handling confidential matters.
  • Ability to manage multi-location or project-based administrative operations is a plus.
  • Familiarity with office safety standards and emergency procedures.
  • Event management experience is an advantage.

Preferred Experience

  • Experience working in telecom or project-based organizations.
  • Hands-on experience with SAP or similar ERP systems for record keeping.
  • Oversight of 5 or more office locations or branches.
  • Procurement and vendor management expertise.
  • Organizing internal events and staff gatherings.
  • Managing staff accommodation logistics.

Application Questions

Please answer the following to help us evaluate your fit for this role:

  1. Have you worked in the administration department of a telecom company?
  2. Do you have experience using SAP for administrative record-keeping?
  3. Have you managed operations across multiple branches or more than 5 offices?
  4. Are you experienced in procurement and vendor relationship management?
  5. Have you organized corporate events in your previous roles?
  6. Do you manage staff accommodations, including allocation, maintenance, and policy compliance?
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    The review screen in CV Rocket: how each CV was read, round by round.

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    An application in CV Rocket: every answer filled in on the employer's form.

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