Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 46 hours agoWe saw it 51 min after it went up

CPT-11778 Real Estate Operations & Listing Coordination Virtual Assistant

20four7VA124 open roles

Where
Worldwide, Remote
Work mode
Remote
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowCPT-11778 Real Estate Operations & Listing Coordination Virtual Assistant20four7VA · Worldwide, Remote

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on 20four7VA's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

13.8% of postings close within 7 days. Measured by our own scanner across the market. 20four7VA postings stay open a median of 26 days.

Share of postings closed within
  1. 2.2%1 day
  2. 4.7%3 days
  3. 13.8%7 days
  4. 22.3%14 days
  5. 37.8%30 days
  6. 59.0%60 days
This job: posted 46 hours ago

20four7VA median: 26 days open

The posting

APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing.

Log in using your 20four7VA-issued email address to access the portal.

If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below.

💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen!

If you're interested in this opportunity, click APPLY TO POSITION to proceed.

********************************************************************

Title: CPT-11778 Real Estate Operations & Listing Coordination Virtual Assistant

Independent Contractor – CPT-11778 Real Estate Operations & Listing Coordination Virtual Assistant/Real Estate VA/Junior-Senior Level (Remote).

Overview

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

A Texas real estate broker operating a virtual residential real estate business is seeking a dependable and proactive Real Estate Operations Assistant to become a trusted day-to-day support resource across the business.

The primary goal is business continuity. The client wants an assistant who can keep routine operations moving when he is busy, traveling, unavailable, or focused elsewhere. The role will support approximately 50 listings per year along with rental listings, transaction administration, inbox coverage, CRM organization, marketing execution, and recurring real estate operations.

The client has established SOPs, checklists, templates, Google Drive resources, and AI-supported workflows. The VA should be comfortable taking ownership of approved administrative processes while understanding that pricing decisions, negotiations, contract interpretation, real estate advice, and other activities requiring a Texas real estate license remain with the broker or another authorized license holder.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

Listing Preparation & Support

  • Organize seller information, property details, photos, and supporting documents
  • Prepare MLS data-entry drafts and listing materials from verified information and the broker’s instructions
  • Coordinate photography, photo editing, floor plans, approved virtual staging, and other listing vendors
  • Prepare listing descriptions and marketing materials for the broker’s review
  • Set up showing services, maintain launch checklists, and summarize showing activity and feedback
  • Complete approved listing updates and flag missing information or potential issues

Rental Listing Support

  • Organize landlord and property information, photos, and records
  • Prepare rental listing drafts and approved updates for MLS and other platforms
  • Handle routine administrative messages using approved information and scripts
  • Track application materials and signature requests, and route substantive rental questions to the broker

Documents & Transaction Coordination

  • Prepare document packages using the forms and information the broker directs
  • Send approved signature requests and track their status
  • Keep records organized in the transaction management, brokerage back-office, and file storage systems
  • Track deadlines and upcoming dates, and flag missing documents and delays
  • Request authorized documents or factual status updates from clients, title companies, lenders, HOAs, and vendors

CRM, Research & Client Follow-Up

  • Keep contacts, notes, and follow-up tasks current in the broker’s AI-connected CRM
  • Suggest clients to follow up with and clients to ask for reviews
  • Prepare prioritized follow-up lists and draft messages for review
  • Gather property facts and comparable-market materials for CMAs and pricing opinions (the broker makes all pricing recommendations)

Marketing & AI Tools (Secondary)

  • Create graphics, newsletters, social posts, and short videos using AI and design tools
  • Write effective AI prompts and check AI output against reliable information
  • Schedule approved content and maintain a content calendar and asset library
  • Support social media and client outreach when time allows

Inbox, Phone & Travel Coverage

  • Monitor the business inbox and respond to routine items when the broker is away
  • Use a dedicated business email and a U.S. phone and text line for routine calls and messages
  • Take accurate notes, document next steps, and route matters needing judgment to the broker or a designated licensed backup
  • Follow an agreed coverage plan when the broker is traveling

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Skills

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

  • U.S. residential real estate experience (listing support, transaction administration, rentals, or real estate marketing) required
  • Strong written and spoken English and a professional phone manner required
  • Strong organization, accuracy, and follow-through required
  • Practical ChatGPT skills, including writing prompts and checking AI output, required
  • Comfort learning new and client-specific software and following written SOPs required
  • MLS and listing coordination experience strongly preferred
  • Transaction coordination experience strongly preferred
  • Experience with additional AI tools preferred
  • Texas real estate experience is a plus

IDEAL CANDIDATE PROFILE

  • Experienced in U.S. residential real estate operations
  • Dependable, proactive, and comfortable owning routine workflows
  • Organized and accurate with several open tasks and deadlines
  • Professional on the phone and in writing
  • Practical with AI tools and careful to check AI-generated work
  • Comfortable following written procedures and improving them
  • Discreet with client information
  • Knows when to escalate rather than decide

APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED

  • Google Workspace / Google Drive
  • ChatGPT (Client-Provided Paid Account)
  • Quo – U.S. Phone and Text Line
  • MLS Systems
  • Jointly – Transaction Management (Training Provided; Not Required)
  • Brokerage Back-Office / Compliance System (Training Provided)
  • Dropbox
  • Social Media Scheduling & Marketing Tools

Work Schedule

  • Contracted Hours per Week: 20–40 hours/week (Full-Time Availability Required)
  • Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
  • Daily Working Time: Approximately 9:00 AM–5:00 PM CT – Exact Schedule to Be Agreed

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

Terms of Engagement

  • Contractors will operate under a Master Services Agreement and a Statement of Work
  • This is not an offer of employment; contractors are not employees of 20four7VA or any client
  • All compensation is processed through 20four7VA according to the terms of the engagement

Role Summary & Requirements

  • REQUIRED SERVICE: Real Estate VA
  • REQUESTED EXPERIENCE TIER LEVEL: Junior, Senior Level
  • Contracted Hours per Week: 20–40 hours/week (Full-Time Availability Required)
  • Daily Working Time: Approximately 9:00 AM–5:00 PM CT – Exact Schedule to Be Agreed
  • Scheduled Working Days: Monday-Friday
  • REPORTING TO/POC: To Be Determined
  • Number of VAs: 1
  • GENDER PREFERENCE: None
  • LANGUAGES SPOKEN/PREFERENCE: English
  • ACCENT PREFERENCE: Level A–B (Native or Near-Native English Accent Required)
  • REGION PREFERENCES: Offshore or Nearshore

What we offer

  • Competitive rates
  • Weekly payments
  • Various open roles are available
  • Free training and upskilling
  • Constant support and guidance
  • A vibrant community always ready to support you
  • And more!
From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against 20four7VA's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on 20four7VA's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    20four7VA's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.