The posting
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JOB POSTING DETAILS
REQUIRED SERVICE: Construction VA REQUESTED EXPERIENCE TIER LEVEL: Any MIN. HOURS/WEEK: 20–40 hours/week (Part-Time to Full-Time, client-dependent) SHIFT TIME ZONE: Flexible SHIFT HOURS: Flexible SHIFT DAYS: Monday to Friday NUMBER OF VAs: Pooling (Ongoing)
GENDER PREFERENCE: None LANGUAGES SPOKEN/PREFERENCE: English OR English/Spanish ACCENT PREFERENCE: Level A–B (native or near native accent required) REGION PREFERENCE: Any
CLIENT INDUSTRY: Construction, General Contracting, Home Services, Trades, Development
OVERVIEW
We are actively pooling remote Construction Virtual Assistants to support general contractors, builders, developers, and home service businesses with administrative, operational, and executive support tasks.
Construction VAs act as back-office support partners, helping construction companies stay organized, responsive, and efficient. The role focuses on coordination, documentation, scheduling, vendor communication, invoicing support, and workflow management — not physical or on-site construction work.
Candidates may come from general admin, executive assistant, operations, logistics, or project coordination backgrounds. Prior construction experience is a plus but not required. Strong organizational skills and willingness to learn construction workflows are essential.
INTERNAL TRAINING REQUIREMENT
To be considered for active Construction VA placements, candidates will complete a short, self-paced internal training provided by our company.
This training includes:
- Overview of the Construction VA role and common client expectations
- Introduction to construction terminology, workflows, and timelines
- How Construction VAs support project managers, owners, and field teams
- Best practices for handling scheduling, documentation, and vendor coordination
This training ensures all Construction VAs enter client engagements with a baseline understanding of construction operations and admin workflows.
KEY RESPONSIBILITIES
Administrative & Executive Support
- Provide day-to-day administrative support to construction owners, project managers, or operations teams
- Manage email correspondence, follow-ups, and document organization
- Assist with calendar coordination, reminders, and scheduling
Project & Operations Coordination
- Support project scheduling, task tracking, and workflow updates
- Maintain project folders, files, and documentation
- Assist with tracking permits, inspections, and compliance items (as directed)
Vendor & Subcontractor Support
- Assist with vendor and subcontractor communication
- Track certificates, documents, and basic compliance requirements
- Support outreach, follow-ups, and coordination tasks
Invoicing & Documentation Support
- Assist with invoice tracking, purchase orders, and expense documentation
- Support basic bookkeeping coordination (not accounting)
- Maintain organized records for financial and project documents
Process & Workflow Support
- Follow client SOPs and help maintain repeatable admin processes
- Assist with creating or updating internal trackers, checklists, and documentation
- Support operational consistency across projects
IDEAL CANDIDATE PROFILE
The ideal Construction VA:
- Is highly organized and detail-oriented
- Comfortable supporting multiple projects simultaneously
- Communicates clearly and professionally
- Follows SOPs accurately and consistently
- Is proactive, reliable, and able to work independently
- Willing to learn construction-specific workflows and terminology
Relevant backgrounds that translate well:
- Executive Assistant
- Operations Assistant
- Project Coordinator
- Logistics or scheduling roles
- Administrative support in service-based businesses
QUALIFICATIONS
- Experience in administrative, operations, or executive support roles
- Strong written and verbal English communication
- Comfortable using task trackers, spreadsheets, and shared drives
- Able to manage recurring workflows and deadlines
- Construction or trade industry exposure is a plus, not required
- Willingness to learn industry-specific processes
- Experience with construction CRM, project management, or field-service software is preferred, including Buildertrend, Procore, JobTread, JobNimbus, AccuLynx, Housecall Pro, Jobber, or ServiceTitan. Hands-on Buildertrend experience is highly preferred.
APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED
- Google Workspace or Microsoft Office
- Task/project management tools (ClickUp, Trello, Asana, etc.)
- Construction platforms (training provided, client-specific)
- Email and calendar systems
SUMMARY
- We are building an ongoing pool of Construction Virtual Assistants to support construction companies with administrative coordination, operations support, and executive assistance.
- Candidates will complete a short internal training to gain foundational knowledge of construction workflows before being considered for active placements.
- This role is ideal for organized, reliable VAs who enjoy structured operations work and want to support fast-paced construction businesses behind the scenes.
