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Open nowFirst seen 46 hours ago

Executive Secretary

AHQ Group16 open roles

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Your applicationOpen nowExecutive SecretaryAHQ Group

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The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 46 hours ago

The posting

Job Description

Company/Department:

AHQ and Sons Company/ CEO Office

Position: Executive Secretary

Reports To

Direct reporting

Chairman board of Director

Dotted line reporting

Job Purpose

Job Summary:

We are looking for a proactive and highly organized Executive Secretary with Office Management duties to provide comprehensive administrative and operational support to the Executive Director of a diverse group of companies in Saudi Arabia. The ideal candidate must be fluent in English and capable of communicating professionally with French or Chinese-speaking counterparts. This role requires a blend of high-level secretarial support and efficient office administration in a fast-paced, multi-company environment.

Key Responsibilities:

Executive Secretarial Duties

· Manage the Executive Director’s calendar, coordinate appointments, and organize internal and external meetings.

· Draft, review, and edit correspondence, memos, reports, and presentations in English (and optionally French/Chinese).

· Act as a liaison between the Executive Director and stakeholders, including internal teams, partners, and international contacts.

· Arrange international and domestic travel, including visa processing, accommodations, and travel itineraries.

· Handle confidential documents and ensure secure filing and storage systems.

· Record meeting minutes, follow up on action points, and ensure timely execution.

Office Management Duties

· Oversee daily operations of the executive office to ensure efficiency and professionalism.

· Manage office supplies, procurement, vendor relations, and general administrative logistics.

· Supervise support staff and delegate administrative tasks as needed.

· Monitor office budgets and handle petty cash and expense tracking.

· Ensure compliance with company procedures and Saudi Arabian regulatory requirements.

· Support onboarding and orientation for new employees in the executive office.

Key Skills & Qualifications:

  • Education: Bachelor’s degree in business administration, Office Management, or a related field.
  • Experience: Minimum 5 years of experience in executive-level secretarial and office management roles, preferably in a corporate or multinational environment.
  • Leadership: Leadership: Strong ability to manage the office, coordinate meeting schedules, and ensure they are organized.
  • Expertise: Experience Proven experience as an Executive Secretary
  • Skills:
  • Fluent in English (spoken and written); Excellent of French or Chinese is highly desirable..
  • Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational, communication, and multitasking skills.
  • High level of discretion, integrity, and professionalism.
  • Familiarity with the Saudi business environment and cultural protocols.

Preferred Attributes

  • Experience supporting C-level executives or board-level communication.
  • Culturally sensitive and capable of working in a multilingual, international setting.
  • Ability to work independently and prioritize tasks under pressure.
  • Job Summery
  • schedule Post Date: 07/05/2025
  • location_on Location: AHQ - Admin Division
  • calendar_month Job Type: Full Time
  • work Workplace Type: Onsite
  • bar_chart_4_bars Experience: 5 Years
  • Apply Now!
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