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Open nowFirst seen 2 hours ago

Administrative Assistant

Catholic Diocese of Venice63 open roles

Where
Naples, FL, USA
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Your applicationOpen nowAdministrative AssistantCatholic Diocese of Venice · Naples, FL, USA

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Catholic Diocese of Venice's own form.

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The clock on this job

Early applications get read.

13.8% of postings close within 7 days. Measured by our own scanner across the market. Catholic Diocese of Venice postings stay open a median of 8 days.

Share of postings closed within
  1. 2.2%1 day
  2. 4.7%3 days
  3. 13.8%7 days
  4. 22.3%14 days
  5. 37.8%30 days
  6. 59.0%60 days
This job: first seen 2 hours ago

Catholic Diocese of Venice median: 8 days open

The posting

Title: Administrative Assistant, Full-time (35 hrs./wk.)

Reports to: Business Manager and/or Pastor

Location: St. John the Evangelist Catholic Church | Naples, FL

Classification: Hourly/Nonexempt

Overview

The Administrative Assistant assists the parish with various office related tasks and administrative professional support.

Job Responsibilities

  • Provide general administrative support using Microsoft Office Suite and other parish software and systems.
  • Greet and assist visitors, determine the nature of their needs, and direct them to the appropriate staff member.
  • Answer incoming telephone calls, respond to inquiries when appropriate, and route calls to the appropriate staff member or department.
  • Update the telephone system as needed, including holiday and office closure recordings.
  • Retrieve and monitor daily phone messages and follow up or route messages to the appropriate staff member.
  • Assists office staff with responding to emails and maintaining schedules.
  • Assists with the coordination of the Parish’s Safe Environment Program.
  • Assist with parish special events, holiday services, and other activities as assigned.
  • Other duties and responsibilities as assigned.
  • High school diploma or equivalent.
  • 3 to 5 years of experience in a similar administrative or receptionist position preferred.
  • General knowledge and proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.
  • Excellent written and verbal communication skills.
  • Effective listening skills and the ability to be responsive, courteous, and supportive when working with parishioners, volunteers, and staff.
  • Ability to manage multiple tasks simultaneously, prioritize responsibilities, and work independently.
  • Ability to maintain confidentiality and exercise good judgment when handling parish and administrative matters.
  • Availability to work weekends and occasional evenings as needed for parish events and liturgical celebrations.
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