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Open nowPosted 45 days ago

Business Operations Manager

Constellation Institute14 open roles

Where
Berkeley
Work mode
On site
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Your applicationOpen nowBusiness Operations ManagerConstellation Institute · Berkeley

  1. YouYes, apply to this one.

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  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market. Constellation Institute postings stay open a median of 2 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: posted 45 days ago

Constellation Institute median: 2 days open

The posting

About the Role

As our Business Operations Manager, you'll lead a talented team, report directly to our Director of Business Operations, and have visibility across the organization. As a support function delivering on a time-sensitive and critical mission, this role will help the team make fast decisions with sound financial information, while building the financial rigor and compliance that a field under increasing scrutiny demands. We're looking for a seasoned financial operator who leads and collaborates well, in an environment that moves as quickly as the field we work in.

Key responsibilities

Team Leadership: Lead and grow a small team of Business Operations generalists: coaching, performance management, workload balancing, and holding the team accountable for quality. Ensure process documentation is current, clear, and genuinely useful. Shape and update key BizOps policies, including billing and expense policies.

Finance and Accounting: Own month-end close and day-to-day accounting, working closely with our external accountants and the BizOps team. Lead annual budgeting process. Regularly report close to real-time budget vs actuals for team budgets. Own the annual financial audit and 990 filing, start to finish. Manage banking relationships and account administration. Build and maintain rolling cash flow projections. Support grant management for off-cycle funding.

Organizational partnership Partner with program and event leads so BizOps needs are built into planning and programs operate quickly and efficiently. Provide support to partner organizations as they build or strengthen their own business operations functions Take on additional BizOps projects as they come up, from negotiating a vendor contract to standing up a grant making system.

Experience: 5+ years working in non-profit finance, with at least 2 years in a leadership roleAn ideal candidate has worked with a $20M+ budget with high transaction volume and complexity

3+ years supervising a team of 2 or more A "get to yes" mindset, paired with the judgment to know when and how to effectively deliver a no Experience building intuitive tools in Google Sheets or Excel for non-financial audiences Good judgment on speed vs. precision tradeoffs Experience with QuickBooks Online and Bill.com / Divvy

Skills Financial planning and analysis Business forecasting and program modeling Clear communication across internal teams and external stakeholders (auditors, accountants, vendors) Comfortable owning accounting operations directly, not just overseeing them Excellent time and project management

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