Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 11 hours ago

Facilities Coordinator

Constellation Institute14 open roles

Where
Berkeley
Work mode
On site
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowFacilities CoordinatorConstellation Institute · Berkeley

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Constellation Institute's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market. Constellation Institute postings stay open a median of 2 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: posted 11 hours ago

Constellation Institute median: 2 days open

The posting

About the role We're looking for a dependable, detail-oriented Site Ops Coordinator to help keep our space running at a high standard. You'll work closely with our Site Operations Lead, owning inventory management, tracking, and purchasing across facilities, furniture, and hardware — while also supporting the broader day-to-day operations of a building that's part office, part research hub, part community anchor. This isn't a back-office role; you'll be a visible, trusted presence in a space where people spend long hours doing demanding work.

This is a great fit for someone who takes pride in well-run spaces, enjoys variety, and wants to grow an operations career in a place where the work genuinely matters.

Outside of the core work hours (M-F 8:30 AM–5:00 PM), this role may also require being onsite some evenings and weekends for events or urgent issues.

Key responsibilities

Inventory & Purchasing Support Own inventory management for supplies, furniture, and equipment — tracking stock levels, and usage Own the purchasing process: research vendors, compare quotes, place orders for supplies, furniture, and equipment Maintain accurate, up-to-date inventory records Flag discrepancies, overages, or supply-chain issues before they become problems

Day-to-Day Facilities Support Serve as first point of contact for facilities requests, resolving what you can directly and escalating with context when needed Troubleshoot and escalate issues with vendors, building management, or equipment Support coordination with the porter team on restocking, tidying, and common area upkeep Support physical security operations including access control, camera monitoring, badge issuance, and visitor check-in Assist with setup and logistics for research events, workshops, and community gatherings Conduct routine space readiness checks across floors — flagging issues and keeping things in good shape for the researchers and teams who rely on them daily

Team CollaborationWork closely with the Site Operations Lead and broader operations team Track tasks and facilities requests to ensure nothing falls through the cracks in a high-volume environment Help document processes and recurring tasks, especially around inventory and purchasing workflows

Skills & experience Experience in a workplace coordinator, workplace associate, or similar hands-on operations role Direct experience managing inventory and/or purchasing processes — even informally Strong organizational skills and ability to manage a high volume of tasks and requests Comfortable working in a fast-moving, dynamic environment Clear written and verbal communication A service mindset; you care about giving users and staff a great experience Proficiency with Slack and task management tools; experience with Asana or similar a plus Comfort working both independently and as part of a small, collaborative team

You might be a good fit if you: Take pride in spaces that feel genuinely well cared for — not just functional, but good to be in Enjoy being a reliable presence in a community of people doing important, demanding work Like variety and can juggle competing priorities without dropping the ball Are hands-on and happy to roll up your sleeves Care about AI safety and want your day-to-day work to support it, even if you're not a researcher yourself

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Constellation Institute's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Constellation Institute's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Constellation Institute's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.