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Open nowPosted 33 hours ago

Executive Assistant/ Office Manager (RET09130)

EURES job mobility portal222,662 open roles

Where
Utrecht, Netherlands
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Your applicationOpen nowExecutive Assistant/ Office Manager (RET09130)EURES job mobility portal · Utrecht, Netherlands

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Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.4%3 days
  3. 7.8%7 days
  4. 14.3%14 days
  5. 33.7%30 days
This job: posted 33 hours ago

The posting

Als Executive Assistant/Office Manager bij de Foundation for Auditing Research (FAR) ben je de spil van de dagelijkse operatie. Je ondersteunt de operationeel directeur, academisch directeur en overige teamleden, bewaakt de voortgang van lopende onderzoeksprojecten en zorgt dat afspraken worden nagekomen. Je weet wat er speelt, signaleert wat aandacht nodig heeft en schakelt snel met de juiste mensen.

Je plant en coördineert bestuursvergaderingen (zo’n vijf à zes keer per jaar) en commissievergaderingen van de drie bestuurscommissies. Je verzorgt de agenda, verstuurt uitnodigingen, werkt actiepunten uit en notuleert — ook in het Engels, want vergaderingen vinden in beide talen plaats. Nederlands is je moedertaal en het Engels beheers je goed.

Je onderhoudt veel contact met assistenten van de aangesloten accountantskantoren en academische bestuursleden, onder meer tijdens de jaarplanning voor het volgende jaar die elk najaar start. Daarnaast fungeer je als eerste aanspreekpunt voor onderzoekers en stakeholders, bewaak je de voortgang van onderzoeksovereenkomsten en volg je acties daadkrachtig op. Je beheert dossiers en documenten (voornamelijk in SharePoint), handelt correspondentie af en ontvangt bezoekers op locatie.

Praktische zaken rondom bijeenkomsten — locaties, reizen, hotels, catering en het begeleiden van internationale sprekers — horen ook bij jouw rol. Je ondersteunt bij de uitingen via website, LinkedIn en YouTube, en draagt actief bij aan het verbeteren van werkprocessen.

Hbo werk- en denkniveau.

Minimaal drie jaar ervaring in een ondersteunende of coördinerende rol op directieniveau.

Nederlands als moedertaal, goede beheersing van het Engels in woord en geschrift.

Daadkrachtig en vasthoudend: je volgt acties consequent op en spreekt mensen aan als dat nodig is.

Proactief en praktisch: je ziet werk liggen en pakt het indien nodig op zonder dat je erom gevraagd wordt.

Servicegericht, representatief en sociaal vaardig, met gevoel voor best

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