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Open nowPosted 36 days ago

Office Manager

EURES job mobility portal122,767 open roles

Where
de Bruxelles-Capitale/Arr. Brussel-Hoofdstad, Belgium
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Your applicationOpen nowOffice ManagerEURES job mobility portal · de Bruxelles-Capitale/Arr. Brussel-Hoofdstad, Belgium

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Share of postings closed within
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  2. 3.3%3 days
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  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 36 days ago

The posting

Bring your office management expertise to a role where you can make an impact from day one, with a wide range of responsibilities and opportunities to shape the workplace experience.

Join Bird & Bird Brussels and play a key role in creating a welcoming, efficient and well-supported workplace within a leading international law firm.

  • Dynamic, innovative, and internationally renowned law firm advising clients across sectors including technology, communications, life sciences, financial services, automotive and energy.
  • Established reputation for delivering exceptional service and exceeding client expectations, Bird & Bird is known for helping clients navigate change and seize opportunity.
  • International presence with 34 offices across Europe, the Middle East, Asia-Pacific and North America.
  • Enjoy a friendly and inclusive work environment based on respect and understanding.
  • Comprehensive onboarding to help you settle at your own pace.
  • Continuous learning via monthly webinars, training sessions and online resources
  • Realize your career aspirations within this multicultural team, 85 professionals, 10 different nationalities.
  • Modern and attractive offices (presently being refurbished), conveniently accessible by public transport.

https://www.youtube.com/watch?v=l3U2I59NpoY

Jobomschrijving

As Office Manager, you will be at the heart of the Brussels office, ensuring that everything runs smoothly. You will combine service excellence and operational responsibility whilst working closely with local and international teams to support the day-to-day running of the office and contribute to wider firm initiatives.

Your Responsibilities

  • Manage facilities and office services, ensuring the workplace is well equipped, maintained and ready to support colleagues' daily work.
  • Shape the workplace and employee experience to support team growth by identifying practical opportunities to make the Brussels office more welcoming, efficient and well organised.
  • Lead and develop the reception team, creating a high-quality experience for colleagues, clients and visitors.
  • In collaboration with diverse stakeholders (HR, IT, Marketing, the Social Committee as well as international teams) coordinate and deliver office projects and events including client seminars and team building initiatives
  • Build and manage strong supplier relationships, ensuring quality service and value for money.
  • Contribute to Health & Safety, Security, Risk Management, Business Continuity and GDPR helping maintain a safe and supportive workplace.
  • Encourage ESG initiatives and contribute to the firm's sustainability objectives in Brussels.
  • Participate in the global Office Management quarterly meetings, sharing best practices and bringing innovative ideas to the Brussels office.
  • You have minimum 5 years’ experience in Office Management and an interest in how office management is evolving through new systems and technologies.
  • Excellent English, with good knowledge of Dutch and French
  • A proactive and motivating leadership style.
  • Clear and confident communication skills.
  • A collaborative "one team" mindset, enabling you to build strong working relationships.
  • Integrity, professionalism and a strong sense of ownership.
  • A creative and practical approach to problem-solving.
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