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Open nowPosted 9 days ago

Office Operations Assistant (Part-Time)

EURES job mobility portal280,773 open roles

Where
de Bruxelles-Capitale/Arr. Brussel-Hoofdstad, Belgium
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Your applicationOpen nowOffice Operations Assistant (Part-Time)EURES job mobility portal · de Bruxelles-Capitale/Arr. Brussel-Hoofdstad, Belgium

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7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
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  2. 3.4%3 days
  3. 7.8%7 days
  4. 14.3%14 days
  5. 33.7%30 days
This job: posted 9 days ago

The posting

Are you an organised and service-oriented professional who enjoys being at the heart of office life? In this part-time role, you will support the daily operations of a busy international office, ensuring employees and visitors enjoy a seamless and welcoming workplace experience.

Client Details

Our client is an internationally active organisation with offices across multiple countries. Their Brussels team operates in a professional, collaborative and multicultural environment where efficiency, excellent service and teamwork are key to success.

As the organisation continues to grow, they are looking for a reliable Office Operations Assistant to help maintain smooth day-to-day office activities and provide essential administrative support.

Description

  • Act as the first point of contact for visitors, answering calls and welcoming guests professionally.
  • Provide administrative support including data entry, document preparation, proofreading and reporting.
  • Coordinate meeting rooms, catering arrangements and logistics for internal meetings and events.
  • Manage office supplies, kitchen stock, consumables and general workplace organisation.
  • Handle incoming and outgoing mail, deliveries and courier services.
  • Support facilities-related requests and liaise with external suppliers when needed.
  • Assist with access badge administration, workspace set-up and daily office inspections.
  • Prepare the office for opening and help maintain a clean, organised and professional working environment.
  • You have at least 1 year of experience in administration, office coordination, reception or workplace support.
  • You are comfortable using Microsoft Office applications, including Outlook, Word and Excel.
  • You communicate fluently in English. Knowledge of French and/or Dutch is considered an asset.
  • You are highly organised, proactive and able to multitask effectively.
  • You have a strong service mindset and enjoy supporting both colleagues and visitors.
  • You are hands-on and willing to assist with practical office and facilities-related tasks.
  • You are reliable, discreet and able to work independently.
  • You are available to work on-site in Brussels on a part-time basis, Monday to Friday from 9AM to 1PM.
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