The posting
Primary Purpose: The Purchasing Manager is responsible for overseeing the day-to-day execution of the purchasing department to support our manufacturing and distribution operations, including oversight of the Purchasing Team, ensuring timely and accurate purchasing, resolving purchasing-related issues, and maintaining established inventory parameters. Essential Job Functions: Purchasing Operations & Execution
Oversee the purchasing team and establish clear responsibilities, priorities and accountability. Allocate purchasing activities and workload across the buyers to ensure appropriate coverage and efficient execution, providing back-up coverage where necessary. Act as the primary escalation point for purchasing-related issues within the team and ensure issues are proactively resolved. Oversee the accurate and timely purchasing of products, components, parts, accessories, raw materials for our Manufacturing and Distribution operations to support customer demand. Approve inventory purchase orders up to $50,000. Escalate larger orders to Supply Chain Manager for review and approval. Work with the Supply Chain Manager to plan and execute bulk purchases and containers. Approve new system part numbers for all products, parts, and sales kits to ensure accuracy and alignment. Ensure purchasing records, supplier information, pricing, and system data are accurate and maintained.
Inventory & Supplier Management
Ensure inventory parameters, including minimum order quantities, reorder points, lead times, lot sizes and safety-stock requirements are maintained appropriately. Review inventory parameters on a quarterly basis for our Canadian and US facilities and escalate summary of recommended changes to Supply Chain Manager for review and approval. Monitor supplier performance and ensure purchasing-related shortages, delays and supply risks are identified, and appropriate mitigation actions are taken. Assist with routine supplier negotiations related to pricing and terms and maintain strong supplier relations. Support Supply Chain and Sales leaders on initiatives to reduce obsolete or slow-moving stock. Escalate significant inventory risks, service-level concerns, and strategic inventory decisions to the Supply Chain Manager.
People & Culture
Model all companies’ values in all that you do and hold others accountable in maintaining the integrity of them. Develop, design, and regularly review your team's accountability chart to ensure you have the right people in the right seats, and lead an engaged team Articulate your vision to create a shared sense of purpose among your team to ensure everyone is pulling together in the same direction and that you are prioritizing corporate and departmental goals, holding team members accountable and providing them with meaningful and effective feedback. Champion, influence, embrace and motivate change, with a strategic mindset for continuous improvement and scalability. Provide leadership, mentorship and direction to your team; delegating and elevating your team. Be accountable for overall engagement, productivity, turnover and bench strength of your team. Recruit, hire, train, onboard, manage, and off board members within your team. Commitment to Health and Safety, consistently following all policies/rules and procedures.
Perform other duties as requested, directed, or assigned by Company management. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, skills, or working conditions. Supervisory Responsibility: Purchasing Staff. Education and Work Experience: Post-secondary in Business Administration, Supply Chain Management, or related field. Must have at least five (5) years of procurement experience. Three (3) years of supervisory or management experience. Knowledge, Skills, and Abilities:
Strong negotiation skills. Excellent interpersonal communication and customer service skills. Must have strong attention to detail and a high degree of accuracy. Sound analytical thinking, planning, prioritization, and execution skills. Ability to manage own time. Knowledge of computers and ERP systems. Exhibits a high level of integrity, mutual respect, and employee teamwork at all times. Displays a professional image. Demonstrates a strong commitment to meeting or exceeding company expectations, goals and objectives. Ability to keep Company information in strict confidence and adhere to Company policies and procedures at all times.
*Physical Demands and Working Conditions:
A significant portion of the workday involves sitting at a desk working at a computer. Occasional standing or walking may be needed for tasks like accessing files, office equipment, etc. Manual dexterity and eye-hand coordination are needed for tasks like operating office equipment and working with paperwork. The work is typically performed in a standard office environment without exposure to extreme temperatures, dust, or other adverse conditions. Moderate level of stress in terms of managing the workload, meeting deadlines and supervising staff.
*The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
