Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowFirst seen 2 days ago

Executive Coordinator | Morning Shift | PKR Pay | Karachi

HR Ways189 open roles

Where
Karachi, Pakistan
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowExecutive Coordinator | Morning Shift | PKR Pay | KarachiHR Ways · Karachi, Pakistan

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on HR Ways's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market. HR Ways postings stay open a median of 2 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 2 days ago

HR Ways median: 2 days open

The posting

About the Client Hiring for well-known builders & developers.  Job Role: This role is required for a highly organized, proactive, and trustworthy Executive Shadow / Personal Coordinator who can work closely with the Director and act as a central point of coordination for his business and personal affairs.

This is not a traditional secretary role. The person will be expected to understand what the Executive is working on, keep track of pending matters, follow up with relevant people, and make sure tasks move forward without the Executive having to repeatedly chase them.

1. Executive Coordination

· Maintain the Executive's daily schedule, meetings, appointments, and commitments.

· Keep track of priorities, deadlines, and pending tasks.

· Coordinate meetings with contractors, consultants, vendors, clients, and other stakeholders.

· Prepare agendas and ensure the Executive has the required information before meetings.

2. Follow-Ups & Task Management

· Maintain a daily/weekly follow-up list of matters discussed with the Executive.

· Follow up with staff, contractors, consultants, vendors, and other relevant parties.

· Track commitments made during meetings and ensure they are closed on time.

· Proactively remind the Executive about important deadlines and pending decisions.

· Maintain proper records of ongoing matters and their status.

3. Meeting Notes & MOM

· Attend important meetings when required.

· Take clear and structured Minutes of Meeting (MOM).

· Convert discussions into actionable tasks with responsible persons and deadlines.

· Follow up until the action items are completed.

4. Construction & Business Coordination

· Assist the Executive in coordinating matters related to construction and real estate projects.

· Follow up on project progress, procurement, quotations, vendors, contractors, and consultants.

· Collect and organize quotations and prepare comparisons.

· Coordinate with the project team to obtain updates and required information.

· Highlight delays, pending decisions, and issues requiring the Executive's attention.

5. Excel, Reports & Analysis

· Maintain Excel-based trackers and reports.

· Prepare quotation comparisons, cost comparisons, project trackers, and follow-up reports.

· Analyze information and present it in a simple, decision-friendly format.

· Maintain organized digital records and documentation.

6. Research & Information Gathering

· Conduct online and market research as instructed by the Executive.

· Research vendors, products, services, suppliers, travel arrangements, and business-related requirements.

· Gather information and present suitable options clearly for decision-making.

7. Personal Assistance

· Assist with the Executive's personal administrative requirements when required.

· Coordinate travel arrangements, bookings, appointments, and other personal commitments.

· Handle personal and family-related scheduling discreetly and professionally.

Candidate Requirements

· 2–5 years of experience as an Executive Assistant, Personal Assistant, Personal Coordinator, Secretary, or similar role.

· Excellent organizational and follow-up skills.

· Strong communication skills in English and Urdu.

· Excellent MS Excel skills and good knowledge of Word and PowerPoint.

· Ability to understand information, organize it, and prepare concise reports.

· Strong noting and MOM-taking skills.

· Must be proactive rather than waiting for instructions.

· Ability to manage multiple tasks simultaneously.

· Must be comfortable dealing with senior staff, contractors, vendors, and consultants.

· Good professional judgment and problem-solving ability.

· High level of confidentiality and integrity is essential.

· Must be flexible regarding business and occasional personal requirements.

Other Details:

Education: BBA or BS in a related field. Experience: 2-5 Years Location: DHA Phase 8, Karachi Salary: Market Competitive + benefits Timings: Monday to Saturday, 9am to 7pm

About HR Ways:

HR Ways is an Award winning Technical Recruitment Firm helping software houses and IT Product companies internationally and locally to find IT Talent. HR Ways is engaged by 300+ Employers worldwide ranging from worlds biggest SaaS Companies to most competitive Startups. We have entities in Dubai, Canada, US, UK, Pakistan, India, Saudi Arabia, Portugal, Brazil and other parts of the world. Join our WhatsApp Channel https://whatsapp.com/channel/0029VamSiLr5fM5fMtAdCS2M to stay updated or visit www.hrways.co to know more.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against HR Ways's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on HR Ways's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    HR Ways's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.