The posting
Job Description
Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration
The Internship Programme aims at attracting talented students and graduates who have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities. Interns must be between 20 and 36 years old and should have less than two years of relevant working experience.
In general, the Internship Programme aims at attracting talented students and graduates who:
Applicants to IOM internships must, at the time of application, meet one of the following requirements:
a) Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or
b) Be enrolled in a graduate school programme (second university degree or equivalent, or higher); or c) Have graduated with a university degree (as defined in (a) or (b) above) and, if selected, must commence the internship within one year of graduation.
c) All applicants must be between 20 and 36 years of age.
d) Applicants should have a working knowledge (both oral and written) of at least one of IOM’s official languages (English, French or Spanish).
Background Information
The International Organization for Migration (IOM) in Djibouti is recruiting a Finance Intern to support the Resource Management Unit (RMU) in administrative and financial activities.
Responsibilities
Supervision
Under the overall supervision of the Resource Management Officer (RMO) and direct supervision of Senior Finance Assistant, the incumbent will be responsible for the carrying out of administrative and financial tasks at IOM Djibouti's Resource Management Unit. The role is multi-faceted and entails a range of different responsibilities.
Learning Objectives
- Submit VAT claims electronically and Reconcile VAT claims refunded by government with vendors and General Ledger account
- Create and maintain an orderly filing system – both electronically and in hard copy according to IOM general guidelines;
- Monitor and verify billing of staff for private use of IOM assets such as personal calls and ensure recording in PRISM
- Follow-up with staff to ensure timely submission of computed Travel Expense Claims (TECs) as soon as they return from TDY and ensure TECs are computed in accordance with IOM Travel Rules and Regulations.
- Assist in the logistics for trainings, workshops, and meetings coordination with the relevant unit
- To be custodian of stationary stock including taxi books and office supplies and maintain log for the same
- Provide general Admin support to RMU Team.
- Perform any other duties that may be assigned.
Training Components and Learning Elements
- The Intern will gain experience in working in an international multicultural environment, within the United Nations system.
- Gain experience in organization, management, and international cooperation activities.
- Gain a better understanding of IOM’s work, as an inter-governmental organization in the field of Migration, and work on formulating and editing institutional strategies, priorities and workplans.
- The Intern can also access online training courses at the disposal of all IOM staff.
- The Intern will have the possibility to interact with IOM staff within Headquarters and IOM Missions.
Qualifications
Required Qualifications and Experience
Education
- Enrolled in the final year of a Bachelor's degree (or equivalent) in Business Administration, Accounting, Finances, or related fields
- Or enrolled in a Master’s program in similar disciplines
- Or graduated from a Bachelor's/Master’s degree within the last 12 months prior to the internship start date
Experience
- Prior internship or experience in administrative support, accounting, or finance in an international, governmental, or NGO context is preferred
Skills
- Excellent writing and formatting skills in both English and French
- Strong proficiency in MS Office (Word, PowerPoint, Excel, Outlook);
- Personal commitment, efficiency and results driven.
- Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a diverse team.
Languages
IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.
This internship, fluency in French is required (oral and written)
Working knowledge of English is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
Depending on experience and location, interns are granted a small monthly stipend to help offset costs. Interns benefiting from an internship allowance or scholarship granted by their university or other sponsoring body that includes financial remuneration or credits for coursework will not be eligible for the stipend.
IOM covers Interns against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the internship. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Interns are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.
No late applications will be accepted. Only shortlisted candidates will be contacted.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies
