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Open nowPosted 17 days ago

HR Administrator

italentplus28 open roles

Where
Malta
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Your applicationOpen nowHR Administratoritalentplus · Malta

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The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market. italentplus postings stay open a median of 1 days.

Share of postings closed within
  1. 1.7%1 day
  2. 3.5%3 days
  3. 7.8%7 days
  4. 14.6%14 days
  5. 34.1%30 days
This job: posted 17 days ago

italentplus median: 1 days open

The posting

Our client, a well-established organisation, is looking to recruit an HR Administrator to join their People & Culture team.

The successful candidate will provide day-to-day administrative support across different HR activities, including employee documentation, work permits, recruitment and onboarding. This role would suit someone with previous HR administration experience who is organised, detail-oriented and comfortable dealing with local employment authorities.

Responsibilities

  • Provide general administrative support to the People & Culture team.
  • Assist with the preparation and processing of employment-related documentation, including work permits and employment verification documents.
  • Liaise with relevant Maltese authorities, including Jobsplus and Identità, in relation to employment documentation and processes.
  • Maintain accurate and up-to-date employee records, both digitally and through physical filing systems.
  • Support recruitment activities, including CV screening, interview scheduling and communication with candidates.
  • Assist with the preparation of HR letters, forms, templates and other employee documentation.
  • Support employee onboarding by preparing the necessary documentation and orientation materials.
  • Ensure HR documentation and employee information are handled accurately and confidentially.
  • Provide additional administrative support to the HR team as required.

Requirements

  • 1–2 years of experience within HR administration or a similar role.
  • Previous experience dealing with Maltese government authorities regarding employment documentation, particularly Jobsplus and Identità.
  • Good understanding of general HR administrative processes.
  • Strong verbal and written communication skills.
  • Good working knowledge of Microsoft Office, particularly Outlook, Word and Excel.
  • Excellent organisational skills and strong attention to detail.
  • Ability to handle confidential and sensitive employee information with a high level of discretion.
  • Proactive approach with the ability to manage multiple administrative tasks and deadlines.
  • Ability to work effectively both independently and as part of a team.
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