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Open nowFirst seen 3 days ago

Production & Compliance Admin Assistant

Jaded London18 open roles

Where
London
Work mode
On site
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Your applicationOpen nowProduction & Compliance Admin AssistantJaded London · London

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Share of postings closed within
  1. 1.4%1 day
  2. 3.5%3 days
  3. 7.7%7 days
  4. 13.4%14 days
  5. 34.5%30 days
This job: first seen 3 days ago

The posting

Reports to: Production Manager

Role overview:

Supports the Production Manager to ensure the smooth running and maintenance of all production across women's and men's categories for factories in Turkey, China and India, with a strong focus on materials integrity, fabric testing, and sustainability compliance throughout the production process.

Responsibilities and Duties:

  • Raises and sends PO's.
  • Issues product barcodes.
  • Approving invoices and packing lists.
  • Approve and maintain all care labels with factories, ensuring washing and care instructions meet fabric composition and regulatory requirements.
  • Coordinate fabric and garment testing with labs and factories (e.g. colourfastness, shrinkage, pilling, tensile strength, country-specific requirements etc), tracking results and following up on any failures or retests.
  • Maintain and monitor compliance with washing and care labelling guidelines across all product categories.
  • Support the tracking of sustainability credentials for fabrics and trims (e.g. certifications, recycled content, responsible sourcing standards) and help maintain supporting documentation.
  • Utilise and optimise ROI from our Sustainability partners – Sedex, Fairly-Made
  • Maintain and update Airtable, including fabric testing status, care label approvals, and sustainability data.
  • Organising and maintaining all samples, liaising between social and wholesale for sampling needed.
  • Communicates with third party suppliers on agreements and ordering, including testing labs and certification bodies.
  • Helps to chase and liaise with factories on testing timelines, fabric approvals, Wholesale Customer requirements and compliance documentation.
  • Works alongside Internal team to ensure goods are delivered to our wholesale customers on time and in full and to required standards .
  • Supports the wider team in all tasks as requested and general office duties, including keeping the workplace organised.

Requirements

  • Demonstrates a good commercial understanding of retail, i.e. brands / sales potential / adjacencies of brands.
  • Interest in or working knowledge of fabric testing processes, care labelling standards, and textile sustainability principles (training can be provided).
  • Excellent Excel skills.
  • Flexible work approach, great communication skills and able to liaise with all departments (including factories, testing labs, and compliance teams).
  • Accuracy with great attention to detail, particularly when reviewing test reports, care labels, and compliance documentation.
  • Ability to remain calm under pressure, managing multiple projects and working to tight deadlines.
  • Excellent administration and organisational skills, a keen problem-solver.
  • An understanding of budgets and willingness to learn.

Benefits

  • 50% Employee Discount
  • 24 days holiday per year (plus bank holidays)
  • A paid day off on your birthday
  • A paid moving day per year
  • Hybrid Working Arrangements - 1 day per week WFH after 6 month probation
  • Pension Scheme
  • Bonus Scheme
  • Employee Assistance Programme for you and your family
  • £500 employee referral bonus scheme
  • Local Business Discounts (cafés, fitness, beauty etc)
  • North-West London office location directly located next to good transport links
  • Casual office dress code (your style of dress is up to you, wear what you feel best in)
  • Fully stocked kitchens and fridges (hello endless brekkie and snack supply, see ya afternoon munchies)
  • Regular Office Social Events (e.g. payday socials)
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