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Open nowPosted 54 days ago

Business Assistant (16-Month Assignment)

job-room.ch86,007 open roles

Where
Geneva, GE, Switzerland
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Your applicationOpen nowBusiness Assistant (16-Month Assignment)job-room.ch · Geneva, GE, Switzerland

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  4. 14.2%14 days
  5. 34.1%30 days
This job: posted 54 days ago

The posting

  • Combine executive support, stakeholder coordination, project management, and b
  • Ensure the smooth day-to-day running of the team through stakeholder coordinatio

About Our Client ##

Our client is an international organisation. This role offers an exceptional opportunity for an ambitious professional looking to develop exposure to senior leadership, complex project environments, and international stakeholder management while building a strong foundation for future career growth.

Job Description ##

Purpose of the RoleThe Business Assistant will provide a combination of executive support, business coordination, project management, and operational assistance to senior leaders and their teams. The role requires a proactive individual who can anticipate needs, manage multiple priorities simultaneously, and confidently interact with stakeholders at various levels of an organization. Key ResponsibilitiesExecutive & Business Support

  • Act as a trusted partner to senior leaders, helping to maximize their effectiveness and efficiency.
  • Manage complex calendars, scheduling priorities, and meeting coordination.
  • Prepare briefing materials, presentations, reports, and executive communications.
  • Support follow-up on key decisions and action items.
  • Coordinate leadership meetings and ensure timely execution of agreed deliverables.

Project & Strategic Coordination

  • Support the planning and execution of strategic initiatives and special projects.
  • Track milestones, risks, deliverables, and action plans across multiple workstreams.
  • Coordinate inputs from different teams and stakeholders.
  • Conduct research and prepare concise analyses, summaries, and recommendations.
  • Contribute to the preparation of materials for executive discussions and decision-making.

Stakeholder & Relationship Management

  • Coordinate interactions with internal and external stakeholders.
  • Prepare briefing packages ahead of meetings and events.
  • Support the organization of workshops, leadership meetings, and strategic events.
  • Ensure timely follow-up on commitments and stakeholder requests.

Business Operations

  • Support budget tracking, monitoring, and reporting activities.
  • Assist with planning cycles, forecasting exercises, and operational reviews.
  • Monitor key administrative and operational processes.
  • Contribute to process improvements aimed at increasing team efficiency and effectiveness.

Travel & Logistics

  • Coordinate domestic and international travel arrangements.
  • Prepare mission briefings and travel documentation.
  • Support logistics for conferences, workshops, and leadership engagements.

Continuous Improvement & Special Assignments

  • Identify opportunities to improve ways of working and operational processes.
  • Take ownership of ad hoc projects and assignments.
  • Contribute to building a positive, collaborative, and high-performing team culture.

The Successful Applicant ##

Education

  • Bachelor's degree or equivalent experience in Business Administration, International Relations, Economics, Communications, Management, or a related field.
  • Recent graduates with strong relevant experience are encouraged to apply.

Experience

  • Min 2 years of experience in business support, executive assistance, consulting, project coordination, operations, or a similar role.
  • Experience supporting senior stakeholders in an international or corporate environment is an asset.
  • Demonstrated ability to manage multiple priorities in a fast-paced setting.
  • Exposure to project management, budgeting, or business operations is desirable.

What We Are Looking ForMore than a traditional assistant profile, we are looking for someone who is:

  • Smart, curious, and eager to learn.
  • Proactive and solutions-oriented.
  • Comfortable operating with a high degree of autonomy.
  • Able to connect the dots and anticipate needs.
  • Confident interacting with senior stakeholders.
  • Highly organized without losing sight of the bigger picture.
  • Interested in growing into broader business, project, or operational responsibilities over time.

Skills & Competencies

  • Excellent written and verbal communication skills in English.
  • Strong analytical and problem-solving abilities.
  • Excellent organizational and project coordination skills.
  • Strong interpersonal and stakeholder management capabilities.
  • Ability to exercise sound judgment and maintain confidentiality.
  • Proficiency in Microsoft Office Suite and digital collaboration tools.
  • High attention to detail combined with a pragmatic and execution-focused mindset.

What's on Offer ##

This 16-month assignment offers a unique opportunity to gain direct exposure to senior leadership, contribute to meaningful strategic initiatives, and build a broad set of business, operational, and project management skills in an international environment. It is particularly suited to candidates seeking a stepping stone toward future roles in business operations, project management, strategy, communications, or leadership support.

Quote job ref

JN-082026-7079303

Job Function

Office & Management Support

Specialisation

Executive Assistant

Industry

FMCG (Fast Moving Consumer Goods)

Where

Geneva

Contract Type

Interim

Job Reference

JN-082026-7079303

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