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Open nowPosted 6 days ago

Company Secretary Assistant

job-room.ch86,007 open roles

Where
Zürich, ZH, Switzerland
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Your applicationOpen nowCompany Secretary Assistantjob-room.ch · Zürich, ZH, Switzerland

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  2. 3.4%3 days
  3. 7.9%7 days
  4. 14.2%14 days
  5. 34.1%30 days
This job: posted 6 days ago

The posting

For our client, a global reinsurer domiciled in Switzerland, we are looking for a

Company Secretary Assistant (Maternity Leave Cover for 12 months) (100%)

About the role

The Company Secretary Assistant provides corporate governance and company secretarial support to ensure that the Reinsurance is administered in accordance with applicable legal, regulatory, and governance requirements. The role supports meetings of the Board of Directors and Executive Management of the Reinsurance, the maintenance of corporate records as well as statutory and regulatory filings. It is an integral part of the Legal & Compliance team and works closely with Finance, Risk, Tax, and external service providers across multiple jurisdictions.

Your responsibilities

Corporate Governance and Board Support • Coordinate the logistics for meetings of the Company’s Board of Directors, Committees and Executive Management. • Prepare meeting materials, agendas, resolutions, and board packs. • Draft meeting minutes and track actions arising from meetings. • Support annual Board effectiveness reviews, director training, and governance initiatives. • Assist with onboarding and offboarding of directors and officers.

Regulatory and Statutory Filings • Coordinate the preparation and submission of corporate filings. • Monitor regulatory filing deadlines and support the maintenance of licenses and registrations. • Liaise with corporate service providers and external counsel for the submission of regulatory filings.

Legal and Project Support • Draft routine corporate documents, including shareholder resolutions, powers of attorney, director appointment and resignation documents. • Assist with implementation of corporate and legal projects, including acting as project management support. • Coordinate information requests from auditors, regulators and internal stakeholders.

Your profile

Qualification/Experience • Paralegal education, law degree or equivalent legal education. • Minimum 3 years of experience in paralegal, company secretarial or legal role in Switzerland. • Experience supporting corporate and company secretarial processes within a regulated financial services environment, preferred. • Experience managing legal entities across multiple jurisdictions is an advantage.

Knowledge & Skills

  • Thorough understanding of corporate governance principles and company secretarial practices.
  • Familiarity with corporate law and legal entity administration.
  • Knowledge of financial services and insurance regulatory environments is preferred.
  • Experience managing legal entities across multiple jurisdictions is an advantage.
  • Excellent organizational, task prioritisation and time management skills.
  • Strong attention to detail and accuracy.
  • Strong written communication and minute-taking skills.
  • Ability to handle sensitive and confidential information with discretion.
  • Collaborative and proactive approach to stakeholder management.
  • Fluent English and German skills.
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