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Open nowPosted 52 days ago

Executive Assistant CIO & Office Manager 80%

job-room.ch86,007 open roles

Where
Lausanne, VD, Switzerland
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Your applicationOpen nowExecutive Assistant CIO & Office Manager 80%job-room.ch · Lausanne, VD, Switzerland

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Share of postings closed within
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  2. 3.4%3 days
  3. 7.9%7 days
  4. 14.2%14 days
  5. 34.1%30 days
This job: posted 52 days ago

The posting

  • Lausanne / CDI / 80% / FR - ENG
  • Executive Assistant & Office Manager

About Our Client ##

Société suisse indépendante active dans le secteur financier, établie dans la région lausannoise.

Job Description ##

Executive Assistant au CIO :

  • Gestion proactive et complète de l'agenda du CIO, avec priorisation stratégique des enjeux.
  • Organisation et coordination des instances de gouvernance (Investment Committee, Boards) : préparation des agendas, gestion. des invitations et production des supports.
  • Préparation, mise en forme et relecture de présentations et documents à destination de parties prenantes de haut niveau.
  • Gestion des communications : tri des emails, rédaction de courriers et suivi des actions.
  • Organisation des déplacements du CIO de bout en bout (réservations, visas, itinéraires, notes de frais).
  • Coordination avec les interlocuteurs internes (Heads of Departments) et externes.
  • Suivi des échéances, des projets et des livrables stratégiques.
  • Organisation d'événements clés (Investment Days).

Office Management & Support Administratif :

  • Supervision des opérations quotidiennes du bureau (accueil, gestion des prestataires, maintenance).
  • Coordination des services généraux (nettoyage, facility management, fournisseurs).
  • Gestion des accès, badges et places de parking.
  • Support administratif global (gestion des calendriers, communications internes, traitement du courrier).
  • Gestion des fournitures et suivi des stocks.
  • Participation aux processus d'onboarding (installation, matériel, accès systèmes).

The Successful Applicant ##

En tant qu'Executive Assistant & Office Manager, vous avez le profil suivant : Expérience :

  • Minimum 5 ans sur un poste similaire (Executive Assistant / Personal Assistant).
  • Expérience en services financiers, banque ou environnement régulé.
  • Exposition au support d'un senior executive (idéalement CIO ou équivalent).
  • Expérience en gouvernance ou support de boards/comités.

Compétences :

  • Excellente maîtrise de Microsoft 365 (PowerPoint, Word, Outlook, Teams).
  • Très bon niveau d'anglais et français requis.
  • Capacités avancées en production de présentations professionnelles.
  • Organisation exceptionnelle et gestion des priorités.
  • Excellentes compétences relationnelles et communicationnelles.
  • Forte discrétion et sens de la confidentialité.
  • Proactivité et capacité d'anticipation.
  • Capacité à travailler sous pression avec fiabilité.
  • Esprit d'équipe avec autonomie.

What's on Offer ##

Notre client vous offre :

  • Un poste permanent dans une entreprise bien établie.
  • 5 semaines de vacances pour un bon équilibre travail-vie privée.
  • Une ambiance professionnelle et collaborative.
  • La possibilité de contribuer activement au bon fonctionnement et à l'efficacité des opérations quotidiennes.

Quote job ref

JN-062026-7037847

Job Function

Office & Management Support

Specialisation

Executive Assistant

Industry

Financial Services

Where

Lausanne Region

Contract Type

Permanent

Job Reference

JN-062026-7037847

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