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Open nowPosted 27 days ago

Executive Assistant to MD (12-Month Fixed-Term Contract)

job-room.ch86,007 open roles

Where
Geneva, GE, Switzerland
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Your applicationOpen nowExecutive Assistant to MD (12-Month Fixed-Term Contract)job-room.ch · Geneva, GE, Switzerland

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  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 27 days ago

The posting

  • Ensure the smooth and efficient management of the CEO's day-to-day activities
  • Coordinate complex schedules and facilitate communication

About Our Client ##

Our client is a SME based in the heart of Geneva.

Job Description ##

As Executive Assistant to the CEO, you will play a pivotal role in ensuring the smooth and efficient management of the CEO's day-to-day activities. Acting as a trusted business partner, you will coordinate complex schedules, facilitate communication with internal and external stakeholders, and provide high-level administrative and organizational support. This position requires excellent judgment, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities

  • Manage the CEO's complex calendar, scheduling meetings and coordinating priorities.
  • Organize domestic and international travel arrangements, including itineraries, accommodation, visas, and logistics.
  • Prepare meeting materials, presentations, reports, and correspondence on behalf of the CEO.
  • Act as a key point of contact between the CEO and internal and external stakeholders.
  • Coordinate leadership meetings, executive committees, and board-related activities.
  • Draft, proofread, and manage professional communications in English and French.
  • Follow up on action items and ensure timely execution of agreed deliverables.
  • Handle confidential information with the highest level of discretion and professionalism.
  • Support project coordination and contribute to special business initiatives as required.
  • Assist with office management and administrative matters when needed.

The Successful Applicant ##

Profile

  • Previous experience as an Executive Assistant supporting a CEO, Managing Director, or senior executive.
  • Experience within an SME, entrepreneurial, or fast-paced environment is highly desirable.
  • Excellent organizational and prioritization skills with strong attention to detail.
  • Ability to anticipate needs, solve problems proactively, and work independently.
  • Strong communication and interpersonal skills.
  • Highly trustworthy and comfortable handling sensitive and confidential information.
  • Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, Teams).
  • Fluent English and French are required; additional languages are an asset.

Qualifications

  • Bachelor's degree, commercial diploma, or equivalent qualification.
  • Minimum 5 years of experience in an Executive Assistant, Personal Assistant, or similar senior administrative role.
  • Proven experience supporting C-level executives.

What's on Offer ##

  • Opportunity to work closely with an experienced CEO and gain broad business exposure.
  • Varied and visible role within an international SME environment.
  • Centrally located offices in Geneva.
  • Collaborative and professional working atmosphere.
  • Fixed-term contract of 12 months with competitive compensation and benefits.

Quote job ref

JN-092026-7096508

Job Function

Office & Management Support

Specialisation

Executive Assistant

Industry

Retail

Where

Geneva

Contract Type

Interim

Job Reference

JN-092026-7096508

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