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Open nowPosted 15 days ago

Office Assistant 60% for 6 months

job-room.ch86,007 open roles

Where
Geneva, GE, Switzerland
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Your applicationOpen nowOffice Assistant 60% for 6 monthsjob-room.ch · Geneva, GE, Switzerland

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The clock on this job

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Share of postings closed within
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  2. 3.4%3 days
  3. 7.9%7 days
  4. 14.2%14 days
  5. 34.1%30 days
This job: posted 15 days ago

The posting

  • Ensure the smooth day-to-day running of the Geneva office
  • Provide administrative support to senior management - 4 days per week

About Our Client ##

Our client is a FMCG.

Job Description ##

Reporting to the General Manager, the Office Assistant will play a key role in maintaining an efficient, organized and welcoming workplace. Acting as a central point of contact for employees, visitors and external partners, this position combines office coordination, administrative support and facilities management responsibilities. Key ResponsibilitiesOffice Operations & Facilities Management

  • Act as the first point of contact for employees, visitors, suppliers and incoming calls.
  • Ensure the smooth day-to-day operation of the office environment.
  • Manage office supplies, stationery and workplace equipment.
  • Coordinate maintenance requests, cleaning services, courier providers and other office-related vendors.
  • Oversee security access, parking allocations and general facilities administration.
  • Ensure office spaces remain professional, organized and fully operational.

Administrative Support

  • Provide comprehensive administrative support to the General Manager.
  • Coordinate calendars, meetings and travel arrangements.
  • Prepare presentations, reports, correspondence and business documents.
  • Support various departments with administrative and organizational tasks.
  • Maintain accurate filing systems and company records.
  • Perform data entry and document management activities as required. \[Office Assistant | PDF\]

Vendor & Budget Coordination

  • Manage relationships with external service providers and suppliers.
  • Assist with invoice review and administrative budget tracking.
  • Monitor office-related expenditures and support cost control initiatives.
  • Ensure timely processing of office and facilities-related requests.

Meetings, Travel & Events

  • Organize internal meetings and external appointments.
  • Coordinate business travel, accommodation and related logistics.
  • Support the planning and execution of company events and team activities.
  • Ensure efficient meeting room management and hospitality arrangements.

Mail & Correspondence

  • Manage incoming and outgoing mail, parcels and courier deliveries.
  • Coordinate communication with internal and external stakeholders.
  • Handle confidential information with discretion and professionalism.

The Successful Applicant ##

Experience

  • Minimum 5 years' experience in an Office Assistant, Office Coordinator, Executive Assistant or similar administrative support role.
  • Previous experience within an international, corporate or fast-paced environment.
  • Strong experience supporting senior management is considered a distinct advantage.

Skills & Competencies

  • Excellent organizational and multitasking abilities.
  • Strong attention to detail and ability to prioritize effectively.
  • Service-oriented approach and proactive mindset.
  • Excellent interpersonal and communication skills.
  • Ability to work autonomously while collaborating effectively with multiple stakeholders.
  • Positive attitude, flexibility and willingness to contribute beyond core responsibilities.
  • High level of discretion and professionalism.

Technical Skills

  • Proficiency in Microsoft Office Suite, particularly Outlook, Word, PowerPoint and Excel.
  • Experience using SharePoint and document management systems.
  • Strong administrative and organizational capabilities.

Languages

  • Fluent French and English are essential.
  • Additional European languages would be an asset.

What's on Offer ##

Contract Type: Fixed-Term Contract (6 Months) Work Schedule: 60% (4 Days per Week) Start Date: Immediate Availability Preferred

Quote job ref

JN-092026-7104684

Job Function

Office & Management Support

Specialisation

Office Manager

Industry

FMCG (Fast Moving Consumer Goods)

Where

Geneva

Contract Type

Interim

Job Reference

JN-092026-7104684

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