The posting
At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together.
Responsible for delivering end-to-end HR operational and advisory support throughout the employee and contractor lifecycle. The role combines HR administration, employee relations, recruitment, compliance, payroll coordination, benefits administration, data management, and manager support, ensuring an excellent employee experience and compliance with local labor regulations and company policies.
YOUR CHALLENGE
Personal Contribution and Responsibilities
Employee Lifecycle Management
- Provide timely and accurate support throughout the employee lifecycle, including recruitment, onboarding, transfers, promotions, contract amendments, conversions, and offboarding.
- Prepare and maintain employment documentation and employee records.
- Support HR Consultants and provide first-line HR advisory services to employees and managers.
Recruitment and Onboarding
- Coordinate recruitment activities, including interview scheduling, candidate communications, pre-employment checks, employment offers, and onboarding processes. Support hiring managers in ensuring a positive candidate and new hire experience.
- Employee Relations and HR Advisory: Provide guidance to employees and managers on HR policies, procedures, and employment-related matters. Coach managers on people management issues and HR processes.
Data Management and HR Systems
- Manage employee data and maintain a high level of data integrity within HR systems and personnel files.
- Prepare HR reports, metrics, and analyses as required.
- Ensure compliance with data privacy and confidentiality requirements.
Compensation, Benefits and Performance Management
Support the administration and communication of employee benefit programs. Act as a point of contact for employees regarding benefit-related questions and processes.
Payroll and HR Administration
- Support payroll activities by ensuring accurate and timely submission of employee information.
- Manage HR-related payments, purchase orders, and invoice processing.
- Coordinate with payroll and external providers to ensure compliance with local requirements.
Compliance, Policies and Documentation
Support the rollout, implementation, documentation, and maintenance of HR policies, employee handbooks, and procedures.
- Maintain and update HR information on documentation platforms and the company intranet.
- Health, Safety and Wellbeing: Support local health, safety, and wellbeing initiatives and coordinate occupational health and workplace compliance activities, where applicable.
- Vendor and Contractor Management.
YOUR PROFILE
Personal and Social
- Client-oriented and passionate about advising and servicing employees
- Empathic personality and good judgement skills
- Strong organisational and interpersonal skills
- Communicative and client-oriented
- Confident and self-conscious in business discussions
- High degree of integrity, trustworthy and discreet
- Natural team player
- Ability to set priorities, to coordinate processes and to multitask
Professional and Technical
- Further education/degree/diploma in HR, Business Administration, Law, Psychology, or a related field.
- More than 3 years of professional experience in a similar role, preferably from the financial sector
- Skilled and practiced in recruiting & advising
- Good knowledge in Spain employment law
- Confident in dealing with line managers and employees of different personalities
- Proficient user of relevant IT systems (MS Office, Workday)
- Good verbal and written communication skills in Spanish and English, Italian is an advantage
- Ability to maintain confidentiality of sensitive information at all times
We are looking forward to receiving your full job application through our online application tool. Further interesting job opportunities can be found on our Career site.
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