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Open nowFirst seen 15 minutes ago

Accounts Payable Specialist

Manufacturing Inc369 open roles

Where
Southbridge, MA, USA
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Your applicationOpen nowAccounts Payable SpecialistManufacturing Inc · Southbridge, MA, USA

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The clock on this job

Early applications get read.

13.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.2%1 day
  2. 4.7%3 days
  3. 13.8%7 days
  4. 22.3%14 days
  5. 37.8%30 days
  6. 59.0%60 days
This job: first seen 15 minutes ago

The posting

We are seeking a detail-oriented, forward-thinking accounting clerk to join our team as an accounts payable specialist, managing full-cycle invoicing, billing adjustments, and disbursement functions. In this role, you will leverage Epicor ERP with prior exposure to systems like QuickBooks being a welcome asset alongside modern AI-assisted workflow tools to streamline invoice matching, automate routine data entry, and enhance reporting efficiency. If you are comfortable working in ERP systems, possess foundational skills in bookkeeping and basic accounts receivables reconciliation, and understand operational tracking such as job costing, this position is for you.

Candidates with enthusiasm for preparing standard journal entries and adopting AI productivity tools to work smarter will thrive in our collaborative, high-energy environment.

Benefits and Compensation:

Competitive Pay: $25-$27/hr DOE to start! If you are transitioning from another HR or office Coordinator role, we offer great starting rates for our primary shift hours.

Comprehensive Benefits: Includes premium health insurance (medical, dental, vision) and eligibility for an incentive recognition bonus program.

Responsibilities include:

  • Manage full-cycle accounts payable processing within Epicor, including 3-way matching (PO, receipt, invoice), batch entry, and general ledger coding.
  • Utilize modern AI-driven productivity tools, optical character recognition (OCR), and workflow automation to capture data from vendor invoicing, flag anomalies, and reduce manual entry errors.
  • Support overall bookkeeping operations as a skilled accounting clerk, preparing routine journal entries to ensure general ledger balances match vendor activities.
  • Coordinate with internal teams on project-based tracking and job costing to allocate billing expenses correctly across various departments.
  • Assist with intercompany balances and shared ledger items, cross-referencing incoming payments against accounts receivables where necessary.
  • Review vendor invoices, expense reports, and check requests for appropriate documentation, GL accounts, and management approvals.
  • Schedule and prepare weekly check runs, ACH payments, and wire transfers.
  • Reconcile vendor statements monthly, research discrepancies, and resolve outstanding balances or payment inquiries.
  • Partner with procurement, receiving, and internal department leads to quickly resolve discrepancies and process approvals.
  • Assist in month-end close procedures, including preparing AP accruals, unvouchered receipts analysis, and aging reports.
  • Identify opportunities to implement prompts and automated tools to improve standard AP operations.

Skills and Qualifications

  • ERP Experience: Direct, hands-on experience using Epicor ERP for accounts payable or general accounting functions; familiarity importing, exporting, or migrating data from QuickBooks is a plus.
  • Tech & Tools: Demonstrated comfort and working knowledge with practical AI tools to optimize day-to-day productivity, manage recurring invoicing, and track project expenses through job costing methods.
  • Core Financial Knowledge: Proven background in general bookkeeping as an accounting clerk, including hands-on experience balancing ledgers, booking standard journal entries, and understanding the flow between AP and accounts receivables.
  • Software Proficiency: Strong proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, basic formulas), standard accounting suites like QuickBooks, and general Office tools.
  • Analytical & Detail-Oriented: Exceptional organizational skills, high accuracy in data entry, and strong problem-solving capabilities.
  • Adaptable Background: Prior experience handling AP tasks, or a transferable background from an HR Coordinator, Office Coordinator, or Senior Administrative role involving invoice handling.

What's In It For You

  • Technology-Forward Environment: Gain hands-on exposure to cutting-edge tools, advanced integrations, and enterprise systems.
  • Career Growth: Ample opportunities to expand your accounting and financial operations skill set.
  • Supportive Culture: Work within a collaborative, fast-paced team that champions innovation, efficiency, and continuous improvement.

Apply Today! Ready to take the next step in your career? Whether your background is in HR, office coordinator, Customer Service or Administrative role , we look forward to talking to you! Join a team that values high-performance grit! Apply today by submitting your resume. We look forward to reviewing your application.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, or veteran status.

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