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Open nowFirst seen 5 days ago

Virtual Assistant (Supporting the Director of Commercial Business Unit | Operations)

MCVO Talent Outsourcing Services28 open roles

Where
Makati City, Metro Manila, Philippines, Remote
Work mode
Remote
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Your applicationOpen nowVirtual Assistant (Supporting the Director of Commercial Business Unit | Operations)MCVO Talent Outsourcing Services · Makati City, Metro Manila, Philippines, Remote

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.7%14 days
  5. 35.6%30 days
  6. 58.0%60 days
This job: first seen 5 days ago

The posting

Overview: We are seeking an “athletic” Virtual Assistant (VA) who can handle a variety of predictable and unpredictable tasks to support the Director of Commercial Business Unit | Operations. The Director oversees operations, fleet and facilities management, inventory, IT/Networks, and commercial business. The ideal VA is resourceful, highly organized, and willing to jump into new projects at a moment’s notice.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Email Management: Sort/categorize inbound emails, delete junk/spam, prioritize missed messages, and respond on behalf of 'Director' as needed.
  • Scheduling & Calendar Management: Coordinate meetings and maintain schedules
  • Reporting & SOP Updates: Create & maintain internal reports and standard operating procedures
  • Project Assistance: Manage assignments as directed and adapt to changing priorities
  • Client & Staff Interface: Communicate with team members and clients on behalf of the Director
  • Meeting Support: Attend Team meetings, take concise notes, and follow up on tasks
  • Travel & Miscellaneous Tasks: Book flights, accommodations, and handle any other support needs

Key Qualifications:

  • Experience: 5+ years of administrative experience, including 2-3 years supporting an executive/owner
  • VA Background: Experience supporting a US-based company as a VA is preferred
  • Technical Savvy: Proficient with CRMs, LinkedIn, Microsoft 365 (Outlook, Word, Excel, PowerPoint), work management platforms, and ability to document processes effectively
  • AI Enthusiasm: Interest or experience in AI tools/processes a plus
  • Communication Skills: Strong written and verbal English; effective interpersonal skills
  • Problem-Solving: Able to think on your feet and “figure things out” independently
  • High Productivity: Demonstrated ability to “get stuff done” quickly and accurately
  • Attention to Detail: Highly organized with a strong focus on details
  • Growth-Minded: Willingness to learn and adapt to new tasks or processes quickly
  • Reliability: Proven track record of availability for a “night shift” in the Philippines

If you’re a quick learner who thrives on variety and loves the challenge of helping an operations leader stay on top of a busy schedule, we’d love to hear from you!

Shift / Hours:

Monday Friday in one single shift, 8:00 AM CST 5:00 PM CST. Note this is +13 or +14 Philippine time, which will be 9:00 PM PHT 6:00 AM in PHT during Daylight Savings Time or 10:00 PM PHT 7:00 AM in PHT outside of Daylight Savings Time.

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