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Open nowFirst seen 4 hours ago

Executive Administrative Partner

Meta1,337 open roles

Where
Bellevue, WA; Menlo Park, CA
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Your applicationOpen nowExecutive Administrative PartnerMeta · Bellevue, WA; Menlo Park, CA

  1. YouYes, apply to this one.

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  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Meta's own form.

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The clock on this job

Early applications get read.

13.5% of postings close within 7 days. Measured by our own scanner across the market. Meta postings stay open a median of 35 days.

Share of postings closed within
  1. 2.3%1 day
  2. 4.6%3 days
  3. 13.5%7 days
  4. 21.8%14 days
  5. 36.6%30 days
  6. 58.9%60 days
This job: first seen 4 hours ago

Meta median: 35 days open

The posting

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a resourceful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have experience communicating effectively with stakeholders at all levels, including executives, cross-functional partners, and external contacts, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time.

Responsibilities

  • Manage complex scheduling and logistics movements
  • Manage reactive and proactive scheduling
  • Coordinate internal and external meetings
  • Prepare expense reports and purchase requisitions
  • Travel to support large off-sites as needed
  • Support onsite team needs
  • Coordinate both domestic and international travel arrangements
  • Build cross-functional relationships between departments
  • Partner closely with org lead admins
  • Communicate key org and company updates to admins and Cross Functional Partner

Minimum Qualifications

  • 5+ years of relevant experience providing administrative support to 1 or more executives
  • 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
  • 5+ years of relevant calendar management and expense report management experience for 1 or more executives
  • Experience prioritizing multiple projects
  • Experience with Microsoft Office and Google Suite

Preferred Qualifications

  • Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies
  • Experience producing accurate, detail-oriented work such as expense reports, travel itineraries, and event logistics, and proactively following through on tasks to completion
  • Experience independently managing projects, prioritizing competing tasks based on impact and deadlines, and adapting to shifting priorities as needed
  • Experience building and maintaining trust with leadership and partners
  • Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
  • BA/BS Degree
  • Experience building, managing and influencing cross-functional business stakeholder relationships
  • Prior or current experience supporting VPs at large scale tech company
  • Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
  • Experience driving events and fostering team environment
  • Consistent track record of ensuring confidentiality and discretion in all partnerships
  • Experience managing logistics across multiple teams
  • Project management experience
  • Experience collaborating and partnering closely with other administrative professionals and key cross functional partners
  • Experience in a multi-staffed office environment

US: $122,907/year to $201,500/year + bonus + equity

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