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Open nowFirst seen 18 hours ago

Executive Administrator

netafim/b7.00237 open roles

Where
Tel Aviv, Israel
Work mode
Hybrid
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Your applicationOpen nowExecutive Administratornetafim/b7.002 · Tel Aviv, Israel

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The clock on this job

Early applications get read.

11.5% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.0%1 day
  2. 4.3%3 days
  3. 11.5%7 days
  4. 18.1%14 days
  5. 35.6%30 days
  6. 44.6%60 days
This job: first seen 18 hours ago

The posting

Overview

We are seeking a highly organized, proactive, and professional Executive Administrator to provide comprehensive administrative and coordination support to the CEO, CFO, and VP Strategy & Executive PMO. This role requires exceptional multitasking skills, strong judgment, attention to detail, discretion, and the ability to manage priorities in a dynamic, fast-paced environment.

Key Responsibilities

  • Executive Administration & Leadership Support Responsibilities
  • Executive Support: Provide high-level, confidential administrative support to the CEO, CFO, other Executive Leaders, and the VP Strategy & Executive PMO.
  • Calendar Management: Expertly manage complex calendars, prioritize conflicting demands, and schedule meetings (internal and external) with meticulous attention to detail.
  • Expense Management: Prepare and process expense reports and invoices, ensuring compliance with company policies.
  • Project Coordination: Assist with special projects and initiatives on behalf of the Executive Team.
  • Travel Coordination: Arrange and manage all aspects of executive travel - accommodation, visas, and detailed itineraries (excluding flights) in alignment with the global travel manager.
  • Administrative support in the finance unit - Lead the coordination and preparation of leadership meetings, including developing agendas, collecting materials, and verifying attendance. Track and follow up on action items and deliverables from management and cross-functional meetings, ensuring timely progress and accountability. Support in the planning and execution of unit events.
  • Executive Meetings & Events: Coordinate, organize, and support the execution of Executive Leadership meetings, management forums, conferences, offsites, and other corporate events, including logistics, materials, participant communication, and follow-up activities.
  • Strategy & PMO Support: Provide administrative and coordination support to the VP Strategy & Executive PMO, including meeting coordination, preparation of materials, and follow-up on strategic initiatives and cross-functional projects.
  • Marketing & PR Coordination: Collaborate with Marketing and Corporate Communications/PR teams regarding conferences, external events, and executive engagements involving the CEO and CFO, supporting logistics, schedules, and communication materials as required.

Requirements

Qualifications & Skills

  • At least 5 years of proven experience as an Executive Administrator supporting senior executives, preferably in a fast-paced global environment.
  • Native-level Hebrew and Fluent English (both written and spoken) are essential, and Spanish will be an advantage.
  • High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Experience working with SAP systems is an advantage.
  • Exceptional organizational and time management skills with meticulous attention to detail.
  • Demonstrated ability to handle sensitive and confidential information with the utmost discretion and professionalism.
  • Strong interpersonal skills with a high ability for teamwork and collegiality with colleagues as well as managers and external stakeholders.
  • Proactive, can-do attitude, resourceful, and a self-starter who can anticipate needs and solve problems independently.
  • Willingness to work from the company offices in Givatayim (near Arlozorov train station) at least 3 days a week. Flexibility in working hours and availability for after-hours telephone support are required.
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